Course Administrator (Term)

Date Posted: 10/21/2024

Req ID: 40265

Faculty/Division: Faculty of Arts & Science

Department: Ecology and Evolutionary Biology

Campus: St. George (Downtown Toronto)

Position Number: 00002256

Description:

About us:

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Your opportunity:

The Department of Ecology & Evolutionary Biology is one of the largest departments of its kind in North America, with internationally renowned and award-winning faculty. We strive to provide the necessary context, expertise and guidance on pressing challenges that face society today, including combating global climate change and saving rare and endangered species. Our department is, and will remain a world leader in discovery, innovation, and teaching in this science, offering endless opportunities for those looking to make a difference.

Under general supervision of the Undergraduate Administrator and direction from the Academic Course Coordinator, the incumbent provides administrative and coordination support to core, large undergraduate courses within the department in Winter and Summer sessions.

You will support the undergraduate programs by working closely with other Course Administrators in a dynamic, fast-paced environment. You will collaborate closely with other members of the EEB Department to ensure that courses, students, and faculty are well informed and supported.

Your responsibilities will include:

• Providing detailed information to students on course requirements
• Calculating student grades using excel based formulas
• Writing routine documents and correspondence
• Determining logistical details and activities for events
• Liaising with stakeholders to coordinate space and resource requirements
• Collating and organizing data for various reports

Essential Qualifications:

• Advanced College Diploma (3 years) in Biological Sciences or Sciences or acceptable combination of equivalent experience.
• Minimum two years’ recent and related experience with educational course coordination, preferably in an academic environment.
• Experience providing detailed explanations regarding academic programs and course information to students.
• Experience interpreting and applying guidelines and procedures.
• Experience working with ROSI (Repository of Student Information) or similar University Student Information System.
• Experience using scanning software for scantron and survey analysis.
• Experience conducting data analysis, compiling data, and preparing and presenting reports.
• Experience with handling expenses for events.
• Demonstrated advance skills in Microsoft Office Suite (Word, Excel, PowerPoint).
• Demonstrated advance skills using Excel to manipulate data and perform calculation and statistical functions.
• Demonstrated advance skills with Quercus or similar system learning management systems.
• Excellent oral and written communication skills.
• Excellent customer service skills.
• Excellent organizational, multitasking and administrative skills.
• Demonstrated analytical and problem solving skills.
• Excellent team work skills.

Assets (Nonessential):

• Knowledge of EEB courses
• Bachelor’s Degree in biology

To be successful in this role you will be:

• Adaptable
• Diplomatic
• Efficient
• Meticulous
• Multi-tasker
• Proactive

Please note:

• This is a term position from December 2024 – June 2025.
• A copy of the detailed job description is available upon request from the Faculty of Arts and Science HR office by emailing: [email protected]. 

Closing Date: 10/29/2024, 11:59PM ET

Employee Group: USW 

Appointment Type: Budget – Term 

Schedule: Full-Time

Pay Scale Group & Hiring Zone:

USW Pay Band 08 — $62,832. with an annual step progression to a maximum of $80,351. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 

Job Category: Student Services

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

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