HIGHER EDUCATION ADMINISTRATIVE ASSISTANT II

Posting Number CS02011

Job Title HIGHER EDUCATION ADMINISTRATIVE ASSISTANT II

Position Number 4284

FTE 

FLSA 

Pay Rate 

Salary Range $45,529 – $49,533

Pay Grade Level Grade 315

Position Type Classified Civil Service Staff

Union ESP-URI/NEARI (Educational Support Professionals)

Status Calendar Year, Full-time, Permanent

Restriction or Limitation Reason 

End Date of Restriction or Limitation 

Department Dean Environment& Life Science

Contact(s) 

Karen G. Healey, MHRM

Specialist, Talent Acquisition

Office of Human Resource Administration

80 Lower College Road

Kingston, RI 02881

Contact Phone/Extension 401-874-5267

Contact Email [email protected]

Physical Demands 

Campus Location Kingston

Building(s) 

Position is located in the Center for Biotechnology & Life Sciences (CBLS) Building

Grant Funded

Extension Contingent on Funding Date

Extension Contingency Notes

Duties and ResponsibilitiesWithin a college/university system, to perform higher level administrative support functions in an academic department or departments.

To assist in answering requests and providing information related to programs and services within an educational environment utilizing college enterprise software systems with common business applications, and a wide variety of computer applications including word processing, spreadsheets and other contemporary office software.

To serve as a lead administrative worker in in an academic department or departments. To provide administrative support for finance and budgetary functions.

To produce and present detailed reports on departmental key performance indicators. To develop and maintain policies and procedures for the academic department(s).

To coordinate with faculty within the academic department to arrange for any special services required by students, such as referrals for tutoring, disability services, Writing Center, English as a Second Language programs, or Career Development.

To prepare informational and statistical academic reports incorporating information from the data management system to track grade point averages, grades, academic probation, etc.

To create and manipulate queries within the college’s enterprise software system to produce reports and documents such as class rosters, academic transcripts, facility load reports, and others.

To make classroom reservations utilizing the college’s event management computer system.

To convey pertinent information to faculty, staff, students and visitors as it relates to a wide range of policies and procedures of the college.

To process student add/drop course requests.

To coordinate office schedules for work study students within an academic department.

To enter hours worked for the biweekly work study student payroll for the academic department.

To maintain electronic and/or paper records for the academic department.

To answer in-person, telephone or email inquiries for the academic department and respond appropriately.

To convey information to students regarding course offerings, courses of study and academic policies and services.

To schedule faculty advising appointments for students, as well as other events for the academic department chair and faculty. To maintain and requisition department supplies utilizing the college’s enterprise software system in compliance with college and state purchasing protocols.

To perform routine maintenance of office machinery and equipment.

To do related work as required.

Required QualificationsKNOWLEDGE, SKILLS AND CAPACITIES:

The ability to integrate information from one type of application package to another; the ability to effectively communicate information to all interested parties within a higher education setting; skills in organizing and multi-tasking; strong written and verbal communication skills; a familiarity with spreadsheets, databases, word processing and other computer software; the ability to effectively prioritize work and consistently meet deadlines; the ability to establish and maintain effective working relationships with superiors, the college/university departments, and other state and private agencies and organizations and employees; a high level of interpersonal skills to handle sensitive situations and confidential information; a working knowledge of a higher education system; the ability to generate accurate and concise informational and statistical reports; and related capacities and abilities.

EDUCATION AND EXPERIENCE:

EDUCATION: Such as may have been gained through: graduation from a senior high school supplemented with courses in computer information systems; and

EXPERIENCE: Such as may have been gained through: employment in performing general office tasks of a complex nature in an academic setting, including the use of enterprise software systems with common business applications, word processing, spreadsheets, and other contemporary office software;

OR, any combination of education and experience that shall be substantially equivalent to the above education and experience.

Preferred Qualifications

Environmental ConditionsThis position is not substantially exposed to adverse environmental conditions.

Work Hours8:30 AM to 4:30 PM — Monday through Friday

Days Off: Saturday & Sunday

IF YOU ARE A LATERAL TRANSFER (THE SAME TITLE AS THIS POSTING) WITHIN ESP-URI/NEARI, PLEASE CONTACT DONNA L. CHARRON IN HUMAN RESOURCES AT 874-2317 OR [email protected] PRIOR TO APPLYING FOR THIS POSITION. The name of a contact person will be provided for all lateral transfers to schedule an informational meeting PRIOR TO THE APPLICATION DEADLINE DATE. IF YOU ARE STILL INTERESTED IN THE POSITION AFTER THE INFORMATIONAL MEETING, YOU MUST STILL APPLY ON-LINE AND SUBMIT THE REQUIRED DOCUMENTS PRIOR TO THE APPLICATION DEADLINE DATE.

THIS POSITION IS COVERED BY ESP-URI/NEARI. MEMBERS OF THIS UNION WILL RECEIVE PREFERENTIAL CONSIDERATION. IF THE POSITION IS NOT FILLED BY A CURRENT UNION MEMBER, WE WILL THEN CONSIDER OTHER APPLICANTS FOR THE POSITION.

Posting Date 11/16/2024

Closing Date 11/25/2024

Special Instructions to Applicants 

IF YOU ARE A LATERAL TRANSFER (THE SAME TITLE AS THIS POSTING) WITHIN ESP-URI/NEARI, PLEASE CONTACT DONNA L. CHARRON IN HUMAN RESOURCES AT 874-2317 OR [email protected] PRIOR TO APPLYING FOR THIS POSITION. The name of a contact person will be provided for all lateral transfers to schedule an informational meeting PRIOR TO THE APPLICATION DEADLINE DATE. IF YOU ARE STILL INTERESTED IN THE POSITION AFTER THE INFORMATIONAL MEETING, YOU MUST STILL APPLY ON-LINE AND SUBMIT THE REQUIRED DOCUMENTS PRIOR TO THE APPLICATION DEADLINE DATE. THIS POSITION IS COVERED BY ESP-URI/NEARI. MEMBERS OF THIS UNION WILL RECEIVE PREFERENTIAL CONSIDERATION. IF THE POSITION IS NOT FILLED BY A CURRENT UNION MEMBER, WE WILL THEN CONSIDER OTHER APPLICANTS FOR THE POSITION.

Quicklink for Posting https://jobs.uri.edu/postings/14323

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