Executive Assistant/Office Manager

Job title:

Executive Assistant/Office Manager

Company

Venters Recruits

Job description

We are seeking a highly organized and proactive Executive Assistant / Office Manager to support senior executives and ensure the smooth operation of our office. This position requires a strong multi-tasker with excellent computer skills and the ability to thrive in a fast-paced, dynamic work environment. The ideal candidate will demonstrate exceptional attention to detail, possess strong communication skills, and be able to manage a variety of administrative and operational tasks simultaneously.
Key Responsibilities:

• Executive Support: Provide high-level administrative support to executives, including calendar management, meeting coordination, and travel arrangements.
• Office Management: Oversee daily office operations, ensuring a well-maintained and efficient work environment. Manage office supplies, equipment, and vendor relationships.
• Communication: Serve as the primary point of contact for internal and external communications. Screen and prioritize incoming calls, emails, and correspondence for executives.
• Document Management: Prepare and proofread reports, presentations, and other documents as needed. Maintain confidential files and records with attention to detail.
• Scheduling & Coordination: Coordinate meetings, appointments, and events, ensuring all logistics are arranged. Prepare meeting agendas, take minutes, and track action items.
• Project Assistance: Assist with special projects and ad hoc tasks as needed. Manage timelines and ensure deliverables are met.
• Team Support: Provide support to other team members as necessary, fostering a collaborative and efficient office environment.
• Database Management: Maintain and update office databases and files, ensuring accuracy and organization.
• Expense Tracking: Assist with budget tracking and process expense reports for executives and office operations.
• Problem-Solving: Proactively address any issues that arise within the office and take the initiative to find solutions that improve workflow.

Skills and Qualifications:

• Proven experience as an Executive Assistant, Office Manager, or similar role.
• Strong proficiency in office software, including Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and project management tools (e.g., Asana, Trello).
• Exceptional organizational skills with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Excellent written and verbal communication skills.
• Strong attention to detail and problem-solving abilities.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Flexibility and adaptability to changing priorities and tasks.
• Ability to work independently and as part of a team.
• Positive, professional attitude with a customer service-oriented approach.
• A high level of professionalism and strong interpersonal skills.

Education and Experience:

• Bachelor’s degree or equivalent experience preferred.
• years of relevant experience in an executive assistant or office management role.
• Experience in fast-paced, high-demand environments is a plus.

Working Conditions:

• Fast-paced and dynamic office environment.
• Must be able to manage competing demands and adapt to changing priorities.

Expected salary

Location

Etobicoke, ON

Job date

Fri, 06 Dec 2024 04:07:26 GMT

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