Undergraduate Assistant and Outreach Coordinator

Date Posted: 01/09/2025

Req ID: 41244

Faculty/Division: Faculty of Arts & Science

Department: Ecology and Evolutionary Biology

Campus: St. George (Downtown Toronto)

Position Number: 00042679

Description:

About us:

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Your opportunity:

The Department of Ecology & Evolutionary Biology is one of the largest departments of its kind in North America, with internationally renowned and award-winning faculty. We strive to provide the necessary context, expertise and guidance on pressing challenges that face society today, including combating global climate change and saving rare and endangered species. Our department is, and will remain a world leader in discovery, innovation, and teaching in this science, offering endless opportunities for those looking to make a difference.

The Undergraduate Assistant and Outreach Coordinator works under the general supervision of the Undergraduate Advisor and Program Manager, and facilitates the administration of undergraduate programs, coordinates student outreach and engagement initiatives, and supports a range of academic and co-curricular activities that enhance the student experience. The incumbent coordinates the administration of undergraduate field courses, internal and external student research awards, organizes the undergraduate research fair and other student-focused events, including infosessions, workshops, and alumni panels.

Your responsibilities will include:

• Providing detailed information on course eligibility requirements, procedures, policies and deadlines
• Advising students on course requirements by probing and providing a range of options and possible consequences
• Determining logistical details and activities for events and/or programming
• Editing content for brochures, newsletters, websites and/or handbooks
• Preparing and delivering presentations to promote programs, opportunities and/or initiatives
• Collating and organizing data for various reports
• Updating and maintaining records
• Serving as a resource to others by providing (non-supervisory) job-relatedguidance

Essential Qualifications:

• Bachelor’s Degree or acceptable combination of equivalent education and experience
• Minimum three (3) years of recent and related experience in a large post-secondary environment providing undergraduate student support services, outreach, and program administration.
• Experience advising students in undergraduate programs on academic matters.
• Experience providing administration for undergraduate programs.
• Experience planning and coordinating student outreach initiatives, special events and workshops.
• Experience coordinating logistics of meetings and events.
• Experience working with student information databases (e.g. ROSI, ROSI Express, Degree Explorer), including data entry and preparing reports.
• Demonstrated ability to edit promotional materials and maintain website content.
• Demonstrated advanced skills in Microsoft 365 Office including Word, Excel, PowerPoint and SharePoint.
• Excellent oral and written communication skills and interpersonal skills.
• Customer service-focused on the needs of internal and external stakeholders.
• Strong organizational and time management skills to manage a variety of tasks and meet overlapping deadlines.
• Demonstrated ability to work independently and collaboratively within a team-oriented environment.

Assets (Nonessential):

• Knowledge of and familiarity with academic and professional communities relevant to EEB programs.

To be successful in this role you will be:

• Communicator
• Efficient
• Organized
• Problem solver
• Resourceful
• Team player

Closing Date: 01/17/2025, 11:59PM ET

Employee Group: USW 

Appointment Type: Budget – Continuing 

Schedule: Full-Time

Pay Scale Group & Hiring Zone:

USW Pay Band 10 — $70,844. with an annual step progression to a maximum of $90,595. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 

Job Category: Student Services

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

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