Robert Half
Job title:
Legal Secretary
Company
Robert Half
Job description
Job Description:We are looking for an experienced Legal Secretary to join our client Toronto, ON. This is a Contract to permanent position that offers an exciting opportunity to work with a dynamic legal team, supporting day-to-day operations and ensuring efficiency in a fast-paced environment. The ideal candidate will excel at managing schedules, organizing legal documentation, and maintaining a detail-oriented office environment.Responsibilities:
- Manage and coordinate calendars for three lawyers, including scheduling meetings and appointments using tools like Calendly.
- Oversee email inboxes and ensure timely responses to correspondence.
- Organize and facilitate Zoom meetings, averaging 12-15 sessions per week.
- Perform receptionist duties, such as greeting clients and managing incoming calls.
- Maintain a clean and detail-oriented office space, including restocking boardrooms with snacks and supplies.
- Prepare and generate legal documents, including notices of change and pleadings.
- Utilize case management software such as Clio and DivorceMate to streamline processes.
- Handle document preparation, scanning, photocopying, and digital filing using tools like AdobePro and Box.
- Support legal proceedings by managing litigation documentation and ensuring accuracy.
- Assist in the onboarding process for new team members when required.
Requirements:
- Minimum of 1-2 years of experience in family law, with a preference for candidates at an entry-level stage of their career.
- Proficiency in legal software, including Calendly, Docusign, Clio, DivorceMate, Box, and Adobe Acrobat.
- Strong skills in calendar management and scheduling.
- Ability to handle legal documentation, including pleadings and litigation materials.
- Exceptional organizational and multitasking abilities in a fast-paced environment.
- Excellent communication and interpersonal skills for client and team interactions.
- High attention to detail and the ability to maintain confidentiality.
Expected salary
$25 – 29 per hour
Location
Toronto, ON
Job date
Wed, 30 Jul 2025 00:18:56 GMT
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