Specialist, In-School Programs

Overview

The Opportunity
Position Overview

As the Specialist, In-School Programs, you will coordinate the planning, delivery, and continuous improvement of in-school initiatives including STEM Clubs, STEM Academy, and workshops. You will work closely with Site Leads, Program Facilitators, and schools to ensure programs are well-resourced, effectively delivered, and aligned with VoS’s curriculum expectations and learning goals.

Your work will be inquiry-driven, equity-informed, and designed to support youth in Grades 6 to 8 as they strengthen future-ready skills, explore STEM, and build brighter pathways for their learning and growth. This position balances program coordination with partnership support, ensuring high-quality, consistent delivery across multiple school sites.

Key Responsibilities
Program Coordination & Delivery

• Coordinate in-school STEM Clubs, STEM Academy sessions, and workshops including scheduling, logistics, facilitator support, and resource preparation.
• Work with Site Leads to align day-to-day program delivery, troubleshoot challenges, and maintain consistency across sites.
• Support the adaptation of curriculum and activities to diverse school contexts, ensuring sessions are engaging, inclusive, and aligned with VoS’s curriculum expectations and learning goals.
• Ensure all materials, supplies, and equipment are organized and ready for each session or event.

School & Partner Coordination

• Liaise with principals, teachers, and administrators to confirm schedules, manage logistics, and strengthen school partnerships.
• Provide responsive communication and logistical support to schools, Site Leads, facilitators, and community partners.
• Collaborate with internal teams on key program moments such as culminating showcases.

Program Monitoring & Improvement

• Track registration, attendance, and student feedback to monitor program effectiveness and outcomes.
• Support reporting and reflection processes that inform program development and decision-making.
• Coordinate special projects such as culminating showcases, multi-school collaborations, or pilot initiatives.

Team Support & Internal Coordination

• Manage internal calendars, program trackers, and communications to keep all in-school initiatives on schedule.
• Support the onboarding, training, and ongoing guidance of Site Leads and Program Facilitators.
• Contribute to a culture of excellence, learning, and innovation through initiative, feedback, and collaboration.

What We’re Looking For

Education & Training

• Post-secondary education in education, STEM, or a related field, or equivalent combination of training and experience.
• Ongoing commitment to professional development and continuous learning.

Required Experience & Expertise

• 3–5 years of experience in program coordination, education, or community-based initiatives, ideally within STEM or youth-serving contexts.
• Demonstrated ability to manage logistics across multiple sites.
• Strong interpersonal skills with experience supporting teams and building partnerships.
• Familiarity with equity-informed and inquiry-based approaches to education.
• Experience monitoring programs and reporting on outcomes.
• Proficiency with productivity and project management tools such as Google Suite and Asana.
• Availability to work occasional evenings and weekends for showcases, family events, or community programming.

Key Competencies & Skills

• Strong coordination skills with the ability to balance schedules, logistics, and resources across multiple schools.
• High level of organizational discipline and attention to detail.
• Strong facilitation and communication skills, with the ability to engage educators, youth, and administrators effectively.
• Ability to ensure programs are inclusive, culturally responsive, and aligned with equity-focused practices.
• Comfort with digital collaboration tools (Google Suite, Microsoft Office, Asana).

Preferred

• Background in STEM education, curriculum development, or inquiry-based learning.
• Experience mentoring or supervising staff or volunteers.
• Experience working in underserved school communities or knowledge of systemic barriers in STEM education.
• Familiarity with school board policies, partnership development, and in-school program logistics.

Compensation

Position Details:

• Contract Type/Term: Full-time, Indefinite
• Start Date: October 2025
• Hours of Work/Schedule: 35 hours/week
• Available Positions: 1
• Vacancy Type: New
• Job Location(s): This is a hybrid position based in Toronto, Ontario with occasional in-office work at 71 Regent Park Boulevard, schools across the Greater Toronto Area, and remote work as applicable.
• Salary: The starting salary for this position is set at $60,000 per year, with opportunities for growth based on performance and organizational advancement.
• Reports To: Manager, In-School Engagement & Partnerships

Comprehensive Benefits Package for this Role Includes:

• 23 paid days off in your first year, including:
• 13 vacation days (exceeds ESA minimums)
• 10 scheduled paid office closure days (winter holidays and select long weekends)
• Flexible work options, including a hybrid model – program staff are expected to be in person for key program delivery and development days, with flexibility to work remotely on non-program days
• Extended health and dental coverage
• Flexible savings options, with employer-matching contributions to your choice of GRRSP, TFSA, or FHSA after 1 year of employment
• Flexible Fridays year-round
• Employee Assistance Program (EAP) offered through Support & Growth

How to Apply

Application Process
Please submit your application by October 19, 2025 at 11:59 PM ET via this link. Application must include:

• Resume
• Statement of Interest (max. 1 page)
• 2-3 Professional References (references will only be contacted at a later stage in the hiring process, and only after informing candidates in advance)

Please note that only candidates selected to move forward in the hiring process will be contacted.

Commitment to Equity
Visions of Science is committed to employment equity, welcomes diversity in the workplace, and encourages applications from all qualified individuals. We strive for an inclusive and representative work environment. If you require accommodation during the application process, please contact [email protected]. Resumes sent to this email address will not be considered.

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