Academic Programs Assistant

Department: Department of History

Position covered by the Collective Agreement with USW Local 4120.

Temporary full-time from 02/18/2025 to 03/09/2026 

Temporary Absence of the Regular Incumbent.

If you are a current employee of the University of Guelph you must apply on the internal Career Page in order to be considered as an internal applicant. 

Career Opportunities (sapsf.com) 

General Purpose

The Department of History is home to over 20 faculty who teach and research in Asian, Middle Eastern, African, Latin American, Canadian, American, Indigenous, European, and Scottish History and with thematical strengths in the history of medicine and science, the history of tourism and travel, gender history, digital history, environmental history, the history of animals, food history, and the medieval/early modern period. With approximately 6,500 student enrolments each year, the department has comprehensive and high-quality program offerings that include a Bachelor of Arts (BA) with a Co-op option, a Master of Arts (MA), and a Doctor of Philosophy (PhD) in History. This is an exciting opportunity to join the Department of History to support outstanding research and teaching and to positively influence the student experience. Reporting to the Chair of History and the Associate Director, Finance and Operations for the College of Arts, the Academic Programs Assistant is vital to the day-to-day operation of the department in delivering services knowledgeably, efficiently, and accurately to faculty, students and staff.

Duties and Responsibilities

This Academic Programs Assistant supports the department by providing direct administrative support for the department’s academic programs, both at the undergraduate and graduate levels. This includes dealing with student and instructor enquiries as well as coordinating course outlines and schedules, student data and records, exams and deferred exams, courses and program changes, thesis defenses and other MA and PhD milestones, graduate student admissions and funding, and other administrative support for the academic programs as they arise. This position must have an awareness and knowledge of the department, college, and institutional deadlines and works closely with the Administrative Assistant to the Department Chair to provide general office administrative support for the department such as: responding to inquiries, updating information on the department website, records retention, and other administrative support duties as required.

Requirements

• While a variety of combinations of education and experience are valued, the minimum requirements are two (2) years of community college (two-year community college degree in Business Administration is preferred) and a minimum of one (1) year of previous experience providing administrative support, or an equivalent combination of education and experience;
• Experience providing administrative support at an academic unit in a University environment and within an arts and humanities discipline would be an asset;
• Proficiency using Microsoft Office 365 required and experience with a wide variety of institutional software packages that support academic program management and student services is preferred;
• Proven ability to excel within a small working group and act as an effective team member of a large and diverse organization;
• Excellent verbal and written communication skills;
• Demonstrated ability to interface with coworkers, students and University stakeholders in an equitable and accessible manner to contribute to a culture of inclusion and respect;
• Excellent personal judgment, organizational skills, and problem-solving ability to multitask and prioritize duties while dealing with interruptions and competing deadlines;
• Ability to take initiative to pro-actively identify potential problems or outstanding tasks, prepare required supporting information, and make recommendations so that tasks can be completed, or decisions can be made efficiently and effectively;
• Ability to interpret and administer policies and procedures, preferably in a post-secondary environment, in a wide variety of functional areas such as: academic programs, human resources, financial services, research, and student awards.

Employee Type: Cover

Position Number: 10270046 

Classification: USW, Local 4120 Salary: Band 4 

USW Local 4120 Wage Grid

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date: 01/06/2025 

Closing Date: 01/13/2025 

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