Administrateur(trice) de propriété / Property Administrator

Job title:

Administrateur(trice) de propriété / Property Administrator

Company

Jones Lang LaSalle

Job description

JLL empowers you to shape a brighter way.Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.JLL est à la recherche d’un(e) Administrateur(trice) de Propriété pour rejoindre son équipe dynamique; gérant un portefeuille diversifié à Montréal. Ce poste consiste à fournir un soutien essentiel au Gestionnaire de Propriété ainsi qu’à l’équipe opérationnelle, garantissant des opérations de gestion efficaces et fluides.CE QUE VOUS FEREZPréparer et vérifier les listes de loyers; il est important de s’impliquer dans les augmentations de l’IPC du mois et d’assister au suivi des approbations des augmentations de l’IPCPréparer les virements électroniques (EFT) pour le mois en se basant sur les listes de loyers, les factures en attente de paiement, les dépôts de garantie, etc.Préparer les refacturations des locataires pour les factures d’électricité et le nettoyage supplémentaire en temps voulu, en demandant des bons de commande aux locataires si nécessaireEffectuer des commandes d’achat et les envoyer aux fournisseursSuperviser les comptes créditeurs et débiteursAssister les comptabilités clients et fournisseurs en assurant les paiements et les recouvrements dans les délaisEnvoyer les avis de loyer selon les besoins et, en fin d’année, envoyer les factures des dépenses d’exploitation et des taxes aux locataires chaque annéePréparer les provisions pour dépenses et hydro pour le mois.Assister à la préparation des contratsCollecter les informations nécessaires pour ajouter de nouveaux fournisseurs dans le système et s’assurer que les fournisseurs sont inscrits dans le système selon les besoinsEnvoyer des communications aux locatairesAider lors des emménagements et déménagements des locatairesCE QUE NOUS RECHERCHONS3 à 5 ans d’expérience dans un poste similaireConnaissance de YardiForte attention aux détailsCompétences organisationnelles et en gestion du tempsBonne compréhension des baux et de leur analyseMaîtrise de la suite Microsoft Office, en particulier ExcelBilingue en français et anglaisCE QUE NOUS OFFRONSRejoignez un leader de l’industrie et façonnez l’avenir de l’immobilier commercialInvestissement profond dans des technologies de pointe pour soutenir votre travailPlan d’avantages sociaux complet et compétitifUn environnement de travail favorable, attentionné et diversifié, conçu pour votre croissance et votre bien-être*Interactions orales et/ou écrites avec des locataires ou partenaires externes basés à l’extérieur du Québec (par exemple, fournisseurs de services, cabinets d’avocats, pairs, banquiers, firmes de courtage, firmes d’analyse de crédit, agences de crédits, clientèle non-francophone, etc.)Nous recherchons quelqu’un qui fait preuve d’initiative, capable de travailler sous pression et de manière indépendante, tout en ayant une approche proactive pour résoudre les problèmes. Capacité à s’adapter aux priorités changeantes et à collaborer efficacement.—JLL is seeking an experienced Property Administrator to join our dynamic team managing a diverse portfolio in Montreal. This role involves providing critical support to the Property Manager and the operations team, ensuring smooth and efficient property management operations. If you are a proactive professional eager to contribute to a fast-paced environment, we would love to hear from you.WHAT YOU’LL BE DOINGPrepare and verify rent rolls, for this it is important there is an involvement in the CPI increases of the month and can assist following up on the CPI increase approvalsPrepare Electronic Funds Transfers (EFT) for the month based on rent roll, invoices pending for payment, security deposits, etc.Prepare tenant charge backs of electrical bills and extra cleaning in a timely manner, requesting PO’s from the tenants if neededMake Purchase orders and send to vendorsOversee accounts payable and receivableAssisting the accounts payable and accounts receivable areas ensuring timely payments and collectionsSend the rent notices as required and at the end of the year, send the bills for operation expenses and taxes every year to the tenantsPrepare the expense and hydro accruals for the monthAssist with contract preparationGather the information needed to add new vendors in the system and make sure the vendors are entered in the system as requiredSend tenant communications. Assist with tenant move- ins and move- outsWHAT WE’RE LOOKING FOR3 to 5 years of Experience in the positionKnowledge of YardiStrong attention to detailOrganization and time management skillsGood understanding of leases and how to analyse themProficiency of Microsoft Office suite, particularly ExcelBilingual in French and EnglishWHAT’S IN IT FOR YOUJoin an industry leader and shape the future of commercial real estateDeep investment in cutting-edge technology to power your workComprehensive and competitive benefits planA supportive, caring and diverse work environment designed for your growth and well-being*Oral and/or written interactions with tenants or external partners based outside Quebec (for example, service providers, law firms, peers, bankers, brokerage firms, credit analysis firms, credit agencies, non-French-speaking clients, etc.)We need someone who demonstrates initiative, can work under pressure and independently, and possesses proactive approach to problem-solving. The ability to adapt to changing priorities and collaborate effectively.Location:On-site –Montreal, QCIf this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!JLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our .For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy .Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page
I want to work for JLL.

Expected salary

Location

Montreal, QC

Job date

Sun, 15 Dec 2024 06:25:01 GMT

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