Administrative assistant, Legal department

Job title:

Administrative assistant, Legal department

Company

WSP

Job description

Job Description:The Opportunity:WSP is looking for a Legal Assistant to join its legal team at the WSP Global head office in Montreal, QC. Reporting to the Deputy General Counsel and Assistant Corporate Secretary, you will work closely with the Global Legal Team to provide support primarily with respect to legal department matters. You will be joining a sophisticated and results-oriented legal team that is part of a dynamic and challenging work environment.WSP is one of the largest professional services firms in the world and exists to future-proof our cities and our environment. It provides strategic advisory, engineering, and design services to clients seeking sustainable solutions in the transportation, infrastructure, environment, building, energy, water, and mining sectors. Its 73,900 trusted professionals are united by the common purpose of creating positive, long-lasting impacts on the communities it serves through a culture of innovation, integrity, and inclusion. WSP’s head office is located in Montreal, Quebec and its shares are listed on the Toronto Stock Exchange (TSX: WSP).Why choose WSP?

• We value and are committed to upholding a culture of inclusion and belonging
• Our Flexible Work Policy – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
• A Canadian success story – we’re proud to wear the red and white of this beautiful country and show the world what Canada has to offer.
• Enhance the world around you – from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
• Outstanding career opportunities – we’re growing and pushing ourselves every day to be greater than yesterday – we’re open to your ideas and trying new things.
• A phenomenal collaborative culture and a workforce filled with genuinely good people who are doing humbly important work. Come find out for yourself what it’s like to be a part of our journey.

We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.#WeAreWSPWhat you can expect to do here:

• Document management for the legal team, including document formatting, coordinating and compiling approvals and signatures, filing and organizing of documents
• Proofreading documents
• Preparing PowerPoint presentations
• Coordinating translation of certain policies and documents and reviewing translations
• Providing administrative support on mergers and acquisitions
• Coordinating document notarization and legalization
• Organizing, coordinating and attending legal team meetings and continuous learning sessions
• Booking meetings and meeting rooms for the legal team
• Processing invoices (limited number)
• Coordinating travel arrangements for legal team members (limited)
• Preparing expense reports for legal team members (limited)
• Assisting with budget for the legal department
• Sending Board and Committee meeting invitations
• Assisting with onboarding of new Board members
• Preparing expense reports for Board members
• Printing Board and Committee materials, as needed
• Performing all related tasks

What you’ll bring to WSP:

• Relevant experience as an administrative assistant (minimum of 3 years)
• Experience as a legal assistant in an in-house legal department or a law firm, an asset
• Bilingual (French and English), verbal and written
• A team player with a collaborative approach
• Rigorous, highly organized and detail-oriented
• Ability to multitask and prioritize effectively
• Ability to communicate effectively and with diplomacy, both orally and in writing
• Resourceful; self-starter; takes initiative
• Strong sense of ethics and the ability to handle private information with discretion
• Professional judgment and ability to establish a high degree of credibility
• Proficient in Microsoft Office suite

#LI-HybridAbout Us:WSP is one of the world’s leading professional services firms. Our purpose is to future proof our cities and environments.We have over 65,000 team members across the globe. In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.At WSP:

• We value our people and our reputation
• We are locally dedicated with international scale
• We are future focused and challenge the status quo
• We foster collaboration in everything we do
• We have an empowering culture and hold ourselves accountable

Please Note:Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations.Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.WSP does not accept unsolicited resumes from agencies. For more information please

Expected salary

Location

Montreal, QC

Job date

Sun, 19 Jan 2025 08:43:50 GMT

To help us track our recruitment effort, please indicate in your email/cover letter where (jobsnearcanada.com) you saw this job posting.