Administrative Coordinator, Computer Science

Brock University is located on the traditional territory of the Haudenosaunee and Anishinaabe peoples, many of whom continue to live and work here today. This territory is covered by the Upper Canada Treaties and is within the land protected by the Dish with One Spoon Wampum Agreement.

We are one of Canada’s leading comprehensive universities and a Top Employer in Hamilton-Niagara. Brock has been ranked #3 as Canada’s Best Employers and top 10 as one of Canada’s Best Employers for Diversity compiled by Forbes and Statista. We are an inclusive, welcoming community that offers a wide range of unique career opportunities.

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Post End Date:

November 18, 2024

Applications will be accepted until 11:59 PM on the Posting End Date.

About the Role: 

The Administrative Coordinator, Computer Science will provide administrative, organizational, reception, and budget support for the Computer Science department. 

As the Administrative Coordinator, Computer Science you will: 

• Respond to queries via telephone, mail, email and in person, and refer to applicable resources;
• Process requests from other Brock departments to forward information via e-mail to department members, grad students, post docs, etc.;
• Provide administrative support to the Chair, departmental faculty and staff;
• Initiate and coordinate collection of course information from Chair;
• Initiate, coordinate, and assist the chair in the input of calendar changes for both undergraduate, graduate, and minor program changes for Computer science programs;
• Liaise with Registrar’s Office regarding deadlines for course composition forms, examination information, examinations, and calendar submissions; final examination papers and grade submissions; proctors for final examinations; courses to be subject to automatic deregistration; and individuals with signing authority in Department;
• Coordinate faculty searches including setup of files, monitor application process involving acknowledging applicants, requesting missing referee letters and acknowledging same, preparation of interview itineraries and coordination of such with other members of Brock community; arrange hotel and travel arrangements;
• Organize and process course and instructor evaluations, and organize instructor preferences for online or in-person course/instructor evaluations using CPI’s online system;
• Organize and process job postings and contracts for Teaching Assistants, Marker/Graders, Course Coordinators, etc.
• Ensure that main office equipment is in proper working order, arrange for repairs, order supplies, and offer assistance to users;
• Coordinate and attend departmental meetings, take minutes, and circulate minutes to appropriate parties after meetings;
• Process expense claims and contracts in Workday (Finance and HR);
• Prepare financial transactions such as purchase orders, cheque requisitions, deposits, transfers, and wire payments; and
• All other related duties as required and/or assigned by the Chair, Department of Computer Science.

Key Skills and Experience: 

• Post-secondary courses including computer applications, office administration, or related courses or the equivalent combination of education and experience;
• Minimum two years of experience with reception and administrative support experience, preferably in a University environment;
• Solid computer competency including word processing, spreadsheet, database, Workday (Finance and HR), Adaptive Planning system, DB BROCK, Brock Portal, Power BI, web applications and web maintenance, social media, internet search engines, graphics, and scheduling software;
• Ability to maintain accurate records, including financial record keeping;
• Excellent oral and written communication, listening and comprehension skills;
• Superior interpersonal skills including tact, discretion, and confidentiality;
• Strong customer service skills, including the ability to interact with persons from diverse backgrounds;
• Ability to work independently in a supportive and collaborative manner, and as part of a team;
• Ability to multi-task and prioritize work projects and work flow;
• Strong initiative and ability to function as a self-starter; and
• Flexible and adaptable with high energy and ability to deal with a changing work environment.

Salary and Total Rewards: 

• OSSTF, Job Grade I, Salary Scale ($43,701-$60,621)*
• This position includes full comprehensive benefits and tuition waiver.
• This position is included in the Ontario Secondary School Teachers Federation (OSSTF) Union and:
• Salary is therefore determined by the OSSTF Collective agreement.
• New members shall be placed on the salary grid at the entry level.
• It is Brock University’s policy to give first consideration to qualified internal Brock University OSSTF applicants

We are committed to offering flexible work arrangements where possible as outlined in our Flexible Work Arrangement Policy. As a student-centered organization, all employees are required to work on campus as needed.

Brock University is committed to creating a respectful and equitable workplace. We strive to foster a culture of diversity and inclusion in our work and learning environments. We welcome applications from all qualified individuals and actively encourage applications from women, people with disabilities, members of the 2SLGBTQIA+ community, Indigenous Peoples, people who identify as Black, African and/or Caribbean, as racialized and/or as from ethnic and cultural minority groups, and other underrepresented demographic groups at Brock and in the Niagara region. Brock also recognizes intersectionality and the interconnected identities, histories, and experiences of these aforementioned groups.

We are committed to inclusive and barrier-free recruitment, and we accommodate the needs of applicants throughout all stages of the recruitment process, as outlined in our Employment Accommodation Policy and consistent with the requirements of the Ontario Human Rights Code. Please contact talent@brocku.ca if you require a disability related accommodation so we can ensure your participation needs are met.

Brock University does not use AI Technology at any stage of the recruitment process.

We appreciate all applications received. Candidates that are selected for an interview will be contacted.

Learn more about Brock University by visiting www.brocku.ca.

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