Assessment Administrator – Grande Prairie

Job title:

Assessment Administrator – Grande Prairie

Company

University of Alberta

Job description

DescriptionThis position is a part of the Non-Academic Staff Association (NASA).This position offers a .Location – This role is in-person at the Northwestern Polytechnic Health Education Centre in Grande Prairie, Alberta.Working at the University of AlbertaThe University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.Your work will have a meaningful influence on a fascinating cross-section of people – from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. .Working for the Northern Alberta Medical ProgramThe Northern Alberta Medical Program (NAMP) offers medical students the unique opportunity to complete their education in Grande Prairie and communities across northern Alberta.Students will gain hands-on experience in northern communities while earning their MD from the University of Alberta. NAMP is hosted by Northwestern Polytechnic (NWP) in Grande Prairie, AB. NWP and U of A will welcome the first cohort of medical students in Fall 2025.Funded by the Government of Alberta, NAMP is part of a broad provincial strategy to improve healthcare in the North and address physician shortages in underserved areas.Research shows that students who train in rural and regional settings are more likely to practice there after graduation. By educating future physicians in northern Alberta, NAMP aims to improve access to healthcare across the region.Position SummaryUnder the direction and supervision of the Medical Education Expansion Manager, the Assessment Administrator is a member of the Faculty of Medicine & Dentistry, Northern Alberta Medical Program’s administrative team. This position will work with the NAMP Assessment Coordinator and the UA MD program Assessment team at the main U of A Campus.This position is based in Grande Prairie at the Northwestern Polytechnic Health Education Centre, located in the Grande Prairie Regional Hospital.Duties

• Working closely with the assessment specialist, Assistant Dean Assessment, and Assessment Administrators in Edmonton, to oversee day-to-day activities related to the delivery of all NAMP program assessments.
• Provide oversight in onboarding clerkship rotations to ensure continuity of assessments, small group activities and other deliverables (deferred administrations, accommodations, attendance management) and, as new staffing is hired, or as policies and processes are put into place. Additionally, ensure that the recruitment and orientation of standardized patients and examiners (faculty, community-based physicians, and residents) is completed as needed.
• Provides training to NAMP staff supporting exam administration, covering invigilation rules, exam logistics, room setup, assessment software, grade calculation processes, exam material provisioning, and equipment use. Coordinates with the appropriate resources to ensure that accommodations for students are in place as required.
• Administrative support and leadership as it pertains to all aspects of assessment, including but not limited to data entry, communication, scheduling, booking spaces, procurement of supplies and equipment, and remuneration.
• Invigilates pre-clerkship exams and works closely with clinical partners to support the delivery of summative clerkship assessments and oversees remedial, as well as advanced and deferred writing of examinations.
• Ensures students comply with examination protocols for in-person, Zoom, and SEM (Smart Exam Monitor) proctoring and troubleshooting as needed.
• Responsible for generating exams results and reports from exam.med and the program management system (Cally) and in the absence of the Assessment Specialist, will oversee publication of student grades in Cally.
• Provides orientation for students and faculty/physician examiners in preparation for OSCE delivery and ensures digital recording when required.
• Develop and manage all aspects of the NAMP standardized patient program including building, maintaining and training a talent pool of local standardized patients that can be utilized in NAMP programming and assessment and serving as a standardized patient when needed.
• Other administrative duties and general program support as assigned.

Minimum Qualifications

• Post-Secondary Degree in Education or Business Administration required; a combination of education and/or experience will be considered.
• Professional written and oral communication skills.
• Ability to work in an ambiguous environment.
• Strong multi-tasking skills: should have the ability to be flexible and adaptable in a complex environment and possess strong problem-solving skills and decision-making within a larger team.
• Must be able to work independently and in a team environment.
• Possess adept time management and organizational skills, including the ability to prioritize and accurately complete tasks independently.
• Excellent technical skills (computers and other office machines), including aptitude in MS Word, Excel, PowerPoint, Google calendar, Google sites, Google Apps; familiarity with Cally, assess.med, exam.med, and ability to learn new software platforms as necessary.

Preferred Qualifications

• More than 3 years of administrative experience in a health or academic environment is an asset.
• Medical Terminology and the understanding of the basics of health professions education is an asset.
• Event planning experience would be an asset with respect to prioritization of multiple tasks and being able to complete all of them prior to the deadline.

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes ayant une orientation sexuelle ou une identité et une expression sexospécifique; et tous ceux qui peuvent contribuer à la diversification des idées et à l’université à postuler.Note: This opportunity will be available until midnight April 16, 2025, Edmonton, Alberta local time.

Expected salary

$55522.89 – 75410.03 per year

Location

Grande Prairie, AB – Edmonton, AB

Job date

Fri, 04 Apr 2025 05:37:17 GMT

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