Assistant Production Manager

Job title:

Assistant Production Manager

Company

Job description

The Royal Manitoba Theatre Centre exists to celebrate the widest spectrum of theatre art. Deeply rooted in the province of Manitoba, which gave it life and provides for its growth, Royal MTC aspires to both reflect and inform the community it serves.The Royal Manitoba Theatre Centre (Royal MTC) was Canada’s first English language regional theatre, created when two Winnipeg theatre companies merged in 1958 under Artistic Director John Hirsch and General Manager Tom Hendry. Their goal was to produce great theatre with mass appeal. Royal MTC became a model for regional theatres throughout North America, and received a royal designation from Queen Elizabeth II in 2010. More than 60 years later, we remain Manitoba’s flagship theatre.Each year, we produce 10 plays on two stages, a regional tour of Manitoba and Northwest Ontario, a wide range of youth programming and two festivals: Pimootayowin: A Festival of New Work (founded in 2021) and North America’s second-largest Fringe, the Winnipeg Fringe Theatre Festival (founded in 1988). Royal MTC also commissions, seeds and develops new work, premiering an average of one new play every season. Attendance across all productions and activities averages 300,000 each year.We are currently looking for an ASSISTANT PRODUCTION MANAGER to aid in the administration of Royal MTC’s production department.Reporting to the Director of Production, the Assistant Production Manager is responsible for seven key areas within the Organization, below is a brief description of each area:

• Production Bookkeeping

• Enter all production invoices into Sage APA Beanworks System.
• Prepare summary budget report(s) on a weekly basis.
• Administer and manage all petty cash and mileage claims for Production personnel.
• Weekly reconciliation of all MTC Production Department credit cards.
• Collect, verify, and process for approval; production staff time sheets (often under guidance from Collective Agreements in place).

• Regional Tour Coordinator

• Schedule the Regional tour for rural Manitoba and Northwestern Ontario.
• Issue contracts to all presenters, collecting deposits.
• Book all accommodations & transport vehicles for the touring crew and cast.
• Arrange tour insurance for cast and crew.
• Coordinate with the Marketing and Development Departments, the creation of all publicity materials.
• Prepare final Manitoba Arts Council reports and grant applications.

• Inventory Control

• Log into inventory workbook (weekly) inventory counts for all lumber & paint in stock.
• Assign appropriate codes to inventory used, and provide billing information/allocations to accounting department.
• Provide end of year reconciliation report for Accounting Department.

• Mainstage Rental Coordinator

• Field all rental inquiries and manage rentals using pre-established booking calendars and tracking spreadsheets.
• Issue contracts for all rentals, obtain all necessary payments and certificates.
• Liaise with Front of House regarding any lobby requirements.
• Communicate rental information to House Stage Crew.

• Health and Safety Liaison

• Act as the Health and Safety liaison for Royal MTC, implementing procedures along with other members of the Health team.
• Assist in the booking of first aid courses, and tracking of Seasonal and Full-Time staff certifications and training.

• Office Administration

• Manage the staff phone and email list and distribute to all staff.
• Maintain email lists in the Microsoft Exchange admin server.
• Monitor main office phone line, forwarding messages to the appropriate departments.
• Along with other personnel, book rooms and spaces in both facilities using Outlook Office Calendars.
• Order and replenish office supplies as necessary for Production Departments.
• Program and distribute electronic key cards (WinPak) and physical keys to all show company members and Royal MTC Staff throughout the season.

7) Other Duties as Assigned

• Complete other tasks as assigned by the Director of Production.

Expected salary

Location

Winnipeg, MB

Job date

Fri, 02 May 2025 07:06:57 GMT

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