Coordinator, Office of the Chair

Date Posted: 12/18/2024

Req ID: 41136

Faculty/Division: UofT Scarborough

Department: UTSC:Dept-Computer & Mathematical Sci

Campus: University of Toronto Scarborough (UTSC)

Position Number: 00044987

Description:

About us:

The University of Toronto Scarborough is a place where diversity fuels innovation. Where ideas don’t stop at the borders of our beautiful, tree-lined campus. Fostering a vibrant culture of community engagement, UTSC students cross academic as well as geographic boundaries in their pursuit of knowledge.

The Department of Computer and Mathematical Sciences comprises Computer Science, Mathematics, and Statistics. All three disciplines play fundamental roles in science, engineering, and many other areas of academic inquiry and technological innovation. The department offers programs that specialize on a wide range of topics, such as Software Engineering, Machine Learning and Data Mining, Quantitative Finance, Mathematics, and Applied Statistics.

This search aligns with the University’s commitment to strategically and proactively promote diversity among our community members (Statement on Equity, Diversity & Excellence). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply.

Your opportunity:

Under the general direction of the Business Officer and day-to-day direction of the Chair, the incumbent is responsible to provide a full range of confidential secretarial and administrative support to ensure the efficient operation of the Chair’s office including academic processes for promotions, tenures, searches and research leaves and managing all aspects of an intensive appointment schedule.

Your responsibilities will include:

• Applying established standards when administering academic search activities
• Collecting documentation required to carry out the tenure and review processes from senior leadership
• Ensuring that research practices adhere to policies and procedures
• Serving as a resource to others by providing (non-supervisory) job-related guidance
• Determining logistical details and activities for events and/or programming
• Scheduling travel plans and requesting appropriate accommodations
• Verifying the accuracy and completeness of documents
• Handling sensitive and/or confidential information

Essential Qualifications:

• Advanced College Diploma (3 years) in business, administration or related field or acceptable combination of equivalent experience
• Minimum three years related experience as a senior executive assistant providing support to a senior administrator/academic administrator
• Demonstrated experience providing administrative support in a service-oriented academic department
• Experience in a university setting with knowledge of academic policies, procedures, and regulations
• Demonstrated experience with academic processes such as searches,tenures, and promotions
• Demonstrated experience with processes related to research leaves
• Outstanding computer skills as applied to databases, spreadsheets, word processing and direct, demonstrable experience with Windows operating systems (Word, Excel, PowerPoint)
• Strong skills with email, intranet and internet use
• Knowledge of ROSI and Taleo (or similar systems)
• Demonstrated ability to exercise tact, good judgment and diplomacy when dealing with students, facultyand staff
• Excellent communication (verbal and written), analytical and organizational skills
• Ability to exercise and maintain confidentiality
• Highly service-oriented with a genuine commitment to fulfill the academic department’s mission and offer quality service while fostering positive working relationships with all areas of the University
• Must show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment

To be successful in this role you will be:

• Efficient
• Meticulous
• Multi-tasker
• Organized
• Proactive
• Team player

Note: A full job description is available upon request from the UTSC HR Office. This is a TERM position ending in March 2026.

Closing Date: 01/06/2025, 11:59PM ET

Employee Group: USW 

Appointment Type: Budget – Term 

Schedule: Full-Time

Pay Scale Group & Hiring Zone:

USW Pay Band 10 — $70,844. with an annual step progression to a maximum of $90,595. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 

Job Category: Administrative / Managerial

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

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