Employment Coordinator IV

As a community, the University of Rochester is defined by a deep commitment to Meliora – Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address):

910 Genesee St, Rochester, New York, United States of America, 14611

Opening:

Worker Subtype:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

40

Department:

100925 HR Administrative Services

Work Shift:

UR – Day (United States of America)

Range:

UR URG 107 H

Compensation Range:

$23.06 – $32.29

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job’s compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities:

GENERAL PURPOSE

Initiates the planning, developing, implementation, and evaluation of hiring and onboarding strategies and activities to support the recruitment needs across the entire University to achieve the best-in-class hiring and onboarding experience. Advises business units/ departments and colleagues on human resource (HR) policies and procedures as well as state and federal regulations related to recruitment and hiring. Provides supervision and training to liaisons.

ESSENTIAL FUNCTIONS

• Performs all operational phases of the recruitment and hiring process.
• Leads and manages various HR recruitment/employment-related initiatives.
• Manages group hires and/or acquisitions.
• Maintains a keen understanding of various business cultures, strategies, compliance requirements, and objectives.
• Assesses hiring proposals for each staff position with varying levels and requirements across the University.
• Approves offer proposals.
• Engages with leaders at all levels to ensure service needs are being met and proactively identifies opportunities for improvement.
• Provides support for co-worker inquiries and partners to troubleshoot complex matters deviating from standard practices.
• Demonstrates knowledge and expertise in employment law, and University policy to resolve issues with the internal and external candidates date, and hiring managers, throughout the entire institution, serving as a strategic valued partner to business units.
• Acts as a subject matter expert and mentor within the recruitment/employment team.
• Coordinates the work of a team of HR Liaisons/Partners and provides direction in line with the Human Resources Strategic plan as directed.
• Ensures the University values are exemplified by the team and provides ongoing feedback, coaching, and performance appraisals.
• Trains team on applicable policies, procedures, and state and federal regulations.
• Assigns team members to client groups and identifies methods to gain efficiencies specific to the client’s needs.
• Collaborates with University departments and business units to establish and maintain positive relationships/partnerships and deliver value-added services across the University.
• Ensures ongoing communication plans are established between HR departments and business units.
• Contributes to the ongoing enhancement of the website, resource guides, and overall communication materials to candidates and business units.
• Collaborates with Employee Health leadership to address employee health screening issues, demonstrating a strong understanding of enterprise-wide pre-hire health screening requirements for various departments across the University.
• Conducts assessments and analyzes hiring recommendations on adverse pre-employment background check outcomes and makes recommendations based on results, demonstrating a strong understanding of applicable labor laws.
• Strategizes with hiring managers, candidates, and employees to resolve sensitive employment related matters.
• Partners with other University/HR departments as appropriate.
• Collaborates with and manages employment processes of clinical and academic business units.
• Advises business units on staff hiring and oversees the onboarding of staff positions.
• Provides input on process improvement initiatives.
• Troubleshoots and resolves orientation and other programmatic issues to enhance the onboarding process.
• Oversees staff database entries.
• Stays abreast of changes in Employment Law and HR related technology and makes recommendations to department leadership on strategies to best leverage resources.
• Represents the team at conferences, community job fairs, and various networking organizations.
• Actively contributes to team initiatives with a focus on improving efficiencies.
• Recommends changes in department policies, practices, and procedures.
• Serves on various department-related committees.
• Creates ad hoc reports for analysis in support of various department-related initiatives and projects.

Other duties as assigned.

MINIMUM EDUCATION & EXPERIENCE

• Bachelor’s degree and 3 years of related experience with proven success in progressive roles required
• Or equivalent combination of education and experience

KNOWLEDGE, SKILLS AND ABILITIES

• Excellent written and verbal communication skills preferred
• Excellent analytical skills preferred
• Proficient with Microsoft, Excel, and related programs preferred

LICENSES AND CERTIFICATIONS

• PHR or SHRM-CP upon hire preferred
• Continuing Professional Education (CPE) certified upon hire preferred

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.

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