Events & Communications Coordinator

Date Posted: 04/17/2025

Req ID: 42589

Faculty/Division: Vice-Provost, Students

Department: Career Centre

Campus: St. George (Downtown Toronto)

Position Number: 00050116

Description:

About us:

Student Life connects life to learning. We believe every student should have the opportunity to participate in university life actively and find connection and community while discovering new ways of thinking and being in the world. We provide resources, support and engagement opportunities that are inclusive and accessible, ensuring every student can build experiences that set them up for a lifetime of success.

Within Student Life, the cluster of Student Life Programs & Services, supports students as they achieve personal, academic, career and civic goals. We engage students throughout their learning and development with the following units: Academic Success, Accessibility Services, Career Exploration & Education, Centre for Community Partnerships, Clubs & Leadership Development, Housing, Indigenous Student Services, Mentorship & Peer Programs, Multi-faith Centre, Orientation, Student Success, Transition & Engagement and TCard Services. Together with staff, faculty, students, alumni, employers and community partners, we provide an integrated and coherent path to success that reflects our students’ diversity.

In support of U of T’s vision, Student Life Programs & Services is committed to creating diverse, accessible, inclusive and welcoming spaces of opportunity that foster deepened engagement, learning, personal growth, and identity development for all students. We are committed to embedding these principles into all the work we do, reducing barriers so that students from all backgrounds and lived experiences can feel a sense of belonging in the communities they find here.

Within the Student Life Programs & Services cluster, this role contributes to Career Exploration & Education.

Mission: The mission of Career Exploration & Education at the University of Toronto St. George campus is to engage students to develop self-directed career management skills through partnership with (a) faculty, to connect academic and career learning; (b) alumni and employers, to develop informational and experiential networks and opportunities; and (c) our campus community, to embed career support locally to meet diverse student needs.

Vision: Our vision is to support every U ofT student and recent graduate as they build their future in our changing world.

Values: We value justice & belonging, reconciliation, community, learning, and curiosity.

Career Exploration & Education at University of Toronto is strongly committed to the diversity of communities and ideas and especially welcomes applications from individuals from Indigenous and equity-seeking communities. We especially encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities, recognizing the intersection across identities and experiences. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and reconciliation.

Your opportunity:

Reporting to the Assistant Director, Employer Recruitment & Engagement and supervised by the Lead Coordinator, Employer Recruitment & Engagement, the Events & Communications Coordinator works collaboratively with career services colleagues to plan, execute and assess events aimed at serving the employment, career education and career exploration needs of students and recent graduates on the St. George campus.

The Coordinator will perform a wide and dynamic range of duties, including planning, delivering and promoting high-quality, large-scale career exploration and industry-related events such as in-person and online conferences, fairs, information sessions, recruitment initiatives, and more. This is done in collaboration with colleagues, students and employer partners. In more detail, the Coordinator will conceptualize, organize and deliver event activities; curate and share materials and logistics support to event participants and vendors in a timely manner; arrange and coordinate the schedule for program and event calendars; determine logistical details and activities for events and/or programming; resolve issues that may occur during events and escalate challenges as required; conduct post-event evaluation, undertake analysis and prepare recommendations for enhancements and changes; coordinate the preparation and distribution of promotional/outreach materials; track registration; maintain information on digital platforms and websites; track progress and generate reports.

Your responsibilities will include:

• Conceptualizing, organizing and executing event activities using work back plans and critical paths
• Handling expenses for events. Coordinating the schedule for program and event calendars
• Determining operations and logistics – detail and implementation activities, for organizing events and programming across the unit
• Organizing materials forworkshops, conferences and/or events
• Determining changes to an event based on unusual and/or unexpected circumstances
• Conducting post-event evaluation, analysis and recommendations for changes
• Coordinating the preparation and distribution of promotional/outreach materials
• Documenting and maintaining standard operating procedures

Essential Qualifications:

• Bachelor’s Degree or an acceptable equivalent combination of education andexperience.
• Minimum three years’ experience in event planning within a career or recruitment setting.
• Demonstrated experience planning and organizing numerous multi-day events within tight and conflicting time frames.
• Experience tracking expenses against a budget.
• Previous survey experience, survey analysis and report preparation required.
• Advanced experience with Microsoft Teams, Word, Excel and PowerPoint as well as extensive experience with databases.
• Superior organizational and project management skills; strong writing skills; excellent analytical skills and report preparation.
• Ability to lead work teams and collaborate with colleagues to achieve event outcomes, including timely and ongoing communication and progress updates.
• Strong track record of building and maintaining partnerships cross-functionally and with external organizations.
• Ability to synthesize and analyze data; attention to detail.

To be successful in this role you will be:

• Communicator
• Goal oriented
• Multi-tasker
• Organized
• Problem solver
• Team player

NOTE: This is a term position, ending June 2026.

Closing Date: 04/28/2025, 11:59PM ET

Employee Group: USW

Appointment Type: Budget – Term

Schedule: Full-Time NOTE: This is a term position, ending June 2026.

Pay Scale Group & Hiring Zone:

USW Pay Band 09 — $66,715. with an annual step progression to a maximum of $85,319. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

Job Category: Student Services

Recruiter: Blythe Campbell

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

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