Executive Assistant

Job title:

Executive Assistant

Company

Randstad

Job description

Do you have experience as an Executive Assistant ? Do you have experience in the Banking industry? Are you looking to gain experience within a top 5 bank? If so, this would be a great opportunity for you!Our client, a top 5 bank, is looking for a Executive Assistant in Toronto for a 3-month contract
Working Hours: 37.5 Hours/week, 8:30-5 Monday to FridayAdvantages

• Well known and reputable financial company
• Good opportunity to grow within a large financial institution
• Competitive pay rate
• Remote/Hybrid: In office on Tuesday and Wednesday as well as 2nd Friday of every month.

Responsibilities
Provide support for meeting and calendar management:

• Respond to and accept meeting requests as they are received. (response within 1 day.)
• Timely booking of meetings as requested (e.g. 1-2 days after request). Tracking responses and updating meeting invitations as needed.
• Accuracy of booking meetings (attendees, agenda, attachments) based on direction provided.
• Proactively resolve scheduling conflicts.
• Notify VP of key date changes, significant attendees, agenda items.
• Arrange coverage of meetings if VP is not available. Notify of coverage or delegation.
• Proactively review upcoming meetings to identify any required preparations, confirm attendees, highlight unique logistical details.
• Look ahead on the calendar to identify opportunities to group meetings together with travel opportunities and/or in office time.
• Update shared calendars for VP and management team for absences and locations (i.e. for travel).
• Expense and travel management as required. (booking travel)

Supporting VP with any department social activities, team events, team meetings, and forums.Proactively coordinate with team members (e.g. Social Committee, Directors, Audit Managers) to determine event details (including location, dates).Confirm with VP and follow through by finalizing arrangement details and sending timely notifications to the team.Coordinate and follow up as needed to ensure materials/documents/agendas are provided timely to VP for review and input.Qualifications
Must Have Requirement:
– 5+ years’ experience managing multiple VP calendars simultaneously
– Workday experienceNice to Have:
– CIBC experience is strong nice to have
– COUPA experience is also a strong nice to have
Soft Skills:
– Good organizational skills
– Personable
– Good written and oral communications skills
– ApproachableSummary
Interested in the role in Toronto? Apply online today!Candidates moving towards the next step of the recruitment process will be contacted.Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada’s workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.

Expected salary

Location

Toronto, ON

Job date

Wed, 22 Jan 2025 04:20:46 GMT

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