Executive Assistant, Office Services and Human Resources Co

Job title:

Executive Assistant, Office Services and Human Resources Co

Company

Robert Half

Job description

We are seeking an experienced Executive Assistant with a background in Office Services and Human Resources coordination to support senior executives and help manage day-to-day office operations. This hybrid role will involve providing executive assistance, managing office services, and supporting HR activities in a fast-paced environment.
Key Responsibilities:
Executive Assistance:

• Provide confidential administrative support to senior executives, ensuring high levels of urgency and accuracy.
• Coordinate schedules, meetings (remote and in-person), and travel arrangements for executives.
• Prepare expense reports and handle additional reporting needs.
• Plan and coordinate Board of Directors and strategic meetings, including agendas and materials.

Reception/Office Services:

• Serve as the first point of contact for guests and maintain front desk procedures.
• Manage office supplies, mail distribution, and oversee building maintenance in coordination with the landlord.
• Handle office events and executive meeting logistics, ensuring resources are available and meetings run smoothly.
• Maintain the cleanliness of the boardrooms and manage meeting room schedules.
• Process invoices related to office services and work with the Finance department.
• Assist with the management of corporate travel partner processes and reporting.

Human Resources Coordination:

• Update organizational charts and HR reports regularly.
• Maintain the Learning & Development system and employee portal.
• Support onboarding and offboarding processes and assist with background checks and reference verifications.
• Participate in company social committee activities.
• Support HR communications and assist with general administrative tasks as needed.

• 2-5 years of experience in office management, executive assistance, or a similar role.
• Experience supporting HR functions (HR Coordinator, Office Manager, etc.).
• Comfortable managing a busy office setting with 20-50 people.
• Proficient in MS Office Suite (PowerPoint, Excel, Word, Outlook).
• Exceptional communication and organizational skills.
• Ability to multitask and prioritize effectively in a dynamic environment.
• Experience handling expense reports, travel arrangements, and administrative support.

Nice-to-Haves:

• Living near the North York area (preferred to avoid long commutes).
• A college or university degree is an asset but not mandatory.
• Previous experience in office coordination and/or HR support.

Work Environment & Culture:

• Business casual attire (no ripped jeans or runners, but presentable and professional).
• A collaborative, innovative, and fast-paced environment.
• Focus on employee development and work-life balance.

Benefit Highlights:

• Full benefits from day one.
• RRSP match up to 2% starting on day one.
• 14 days vacation.
• Opportunities for professional development and growth.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – whenever you choose – even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.Only job postings for jobs located in Quebec appear in French.© 2025 Robert Half. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.Robert HalfRobert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting,…

Expected salary

Location

North York, ON

Job date

Sun, 23 Mar 2025 08:51:34 GMT

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