Executive Assistant to SVP, Legal in Toronto, Ontario

We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients.

At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are and what they contribute.

To learn more about CIBC, please visit CIBC.com (https://www.cibc.com/en/about-cibc.html)

What you’ll be doing

The Administration group is comprised of Legal, Corporate Secretary Division, Client Complaint Appeals Office, Complaints Management Program, Whistleblower and the Enterprise Environmental, Social and Governance (ESG) functions. Collectively, this group enables CIBC’s core purpose: to help make our clients’ ambitions a reality by providing our business partners across CIBC with the expert support, strategic advice, programs, policies, controls and governance needed to help build a relationship-oriented bank for a modern world.

Reporting to the Senior Manager, Business Management, the Executive Assistant will manage the day-to-day administrative activities in support to three Vice President executives across the Administration group. Responsibilities include calendar/meeting management, travel coordination, expense management, meeting summaries/minutes etc.

At CIBC we enable the work environment most optimal for you to thrive in your role. _ _You’ll have the flexibility to manage your work activities within a hybrid work arrangement where you’ll spend 2-3 days per week on-site, while other days will be remote.

How you’ll *succeed *

• Calendar management – Maintain and monitor the Executives’ calendars of scheduled appointments, upcoming events and matters requiring immediate attention. Coordinate agendas, and send meeting invitations and agendas to attendees, book meeting rooms and arrange for IT resources and refreshments in support of smooth and efficient meeting facilitation.

• Travel arrangement & expense reporting – Arrange travel arrangements and maintain travel expense account including expense submissions on behalf of the Executives. Monitor and track all department invoices and expenses including contracts; process expense reports/invoices and update financial reports when required.

• Professional support – Prepare standard correspondence, reports and presentations frequently of a confidential, strategic and/or specialized nature ensuring completed material is produced in a timely manner.Assist with the preparation of presentations and management reporting. Coordinates leadership team meetings including sending out invites and agenda, keeping and sharing minutes and compiling presentation materials.

• Administrative duties – Provide ongoing administrative support such as; assisting with onboarding/off boarding activities for new and departing employees which include processing requests for technology requirements, business cards, corporate cards, expense, and travel profiles etc. As required, put together decks for any team or annual events, under the guidance of the Executive and their directs. Act as a delegate for executives and their directs, as required, for workday transactions.

*Who you are *

• You’re an experienced and proactive administrative professional . You have at least 3-5 years of experience as an Executive Assistant in a highly professional, confidential and fast-paced environment.

• You’re a strong communicator . You have excellent verbal and written communications and interpersonal skills to interact with a wide range of individuals in a wide range of situations, which usually requires tact, respect, diplomacy, and discretion.

• You’re digitally proficient. You have strong command of MS Office suite including Word, Excel, PowerPoint, and Outlook.

• You know that details matter. You are well organized and notice things that others don’t. Your critical thinking skills help to inform your decision-making.

• Values matter to you. You bring your real self to work and you live our values – trust, teamwork, and accountability.

What CIBC Offers

At CIBC, your goals are a priority. We start with your strengths and ambitions as an employee and strive to create opportunities to tap into your potential. We aspire to give you a career, rather than just a paycheck.

• We work to recognize you in meaningful, personalized ways including a competitive salary, incentive pay, banking benefits, a benefits program, defined benefit pension plan, an employee share purchase plan, a vacation offering, wellbeing support, and MomentMakers, our social, points-based recognition program.

• Our spaces and technological toolkit will make it simple to bring together great minds to create innovative solutions that make a difference for our clients.

• We cultivate a culture where you can express your ambition through initiatives like Purpose Day; a paid day off dedicated for you to use to invest in your growth and development.

*Subject to plan and program terms and conditions

What you need to know

• CIBC is committed to creating an inclusive environment where all team members and clients feel like they belong. We seek applicants with a wide range of abilities and we provide an accessible candidate experience. If you need accommodation, please contact Mailbox.careers-carrieres@cibc.com

• You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit.

• We may ask you to complete an attribute-based assessment and other skills tests (such as simulation, coding, French proficiency, MS Office). Our goal for the application process is to get to know more about you, all that you have to offer, and give you the opportunity to learn more about us.

Job Location

Toronto-81 Bay, 20th Floor

Employment Type

Regular

Weekly Hours

37.5

Skills

Administrative Process, Communication, Microsoft Office, Microsoft PowerPoint, Office Administration, Prioritization, Teamwork, Time Management

At CIBC, we are in business to help our clients, employees and shareholders achieve what is important to them. Our ability to create value for all CIBC stakeholders is driven by a business culture based on common values: Trust, Teamwork and Accountability.

Working with CIBC makes you a part of a work environment committed to our clients, employees and communities – a place where you can excel.

Every day, our 44,000 employees help our clients achieve their financial goals, because what matters to our clients, matters to us.