Facilities Coordinator

Date Posted: 01/10/2025

Req ID: 41284

Faculty/Division: UofT Scarborough

Department: UTSC:FM-Residence Maintenance

Campus: University of Toronto Scarborough (UTSC)

Position Number: 00031632

Description:

About us:

The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimitedpotential. Join us on our journey.

Your opportunity:

In the Facilities Management department, we take pride in our buildings and grounds and provide a welcoming, service-oriented, clean and safe environment for our students, faculty and staff. Working under the general supervision of the Supervisor, Residence Maintenance, the Facilities Coordinator supports the efficient facilities operations of the UTSC student residences by responding to facility inquiries; coordinating work orders; coordinating building inspections, cleaning and repairs; and overseeing minor renovation projects. The Facilities Coordinator works closely and collaboratively with the Residence Maintenance team and the Student Housing and Residence Life team to provide a high quality and positive residence experience to students living on campus.

This search aligns with the University’s commitment to strategically and proactively promote diversity among our community members (Statement on Equity, Diversity & Excellence). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply.

Your responsibilities will include:

• Overseeing the implementation of minor renovations
• Tracking and monitoring work order status
• Conducting routine building inspections
• Applying established standards to control the distribution of access to designated University spaces
• Responding to incidents and notifying appropriate staff, supervisors and/or authorities as required
• Liaising with clients to resolve minor complaints and address issues
• Planning and estimating financial resources required for programs and/or projects
• Directing a small group in a limited area, including responsibility for scheduling and/or workflow

Essential Qualifications:

• Bachelor’s Degree or acceptable combination of equivalent experience
• Minimum three years administrative experience in the following areas: facilities management, student housing, residential contractor or contract cleaning environment
• Customer service oriented
• Strong written and oral communication skills
• Ability to work independently and as part of a team
• Excellent organizational skills
• Strong computer skills including Microsoft Word and Excel
• Tact, diplomacy and good judgement

Assets (Nonessential):

• Experience using StarRez
• Experience working in a university or college residence

To be successful in this role you will be:

• Communicator
• Efficient
• Multi-tasker
• Organized
• Resourceful
• Team player

Notes: 

• This a TERM Position ending in March 2026.
• The hours of work are Monday- Friday 9:45 am to 6:00 pm.
• A copy of the full job description is available upon request from the UTSC HR Office.

Closing Date: 01/21/2025, 11:59PM ET

Employee Group: USW 

Appointment Type: Budget – Term 

Schedule: Full-Time

Pay Scale Group & Hiring Zone: 

USW Pay Band 11 — $75,223. with an annual step progression to a maximum of $96,196. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 

Job Category: Facilities/Ancilliary Services

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Read Full Description