Finance and HR Administrative Officer – Ottawa

Job title:

Finance and HR Administrative Officer – Ottawa

Company

HM Government

Job description

The Finance and HR Administrative Officer provides a wide range of Finance services to Country Based Staff across the Canada Network. The Canada Network comprises of the British High Commission in Ottawa and Consulate Generals in Toronto, Montreal, Calgary, and Vancouver.The Finance and HR Administrative Officer is responsible for processing and monitoring Accounts Payables including the processing of invoices for payment, monitoring of payments and problem-solving issues with suppliers.The Finance and HR Administrative Officer maintains the Accounts Receivables including deposits and monthly reconciliationThe Finance and HR Administrative Officer manages the employee Defined Contribution pension, enrolments, contribution files, terminations with our pension provider and provides problem solving and communications with staff.The Finance and HR Administrative Officer collects and summarises bi-monthly payroll to our Washington Hub which includes tracking changes to payroll, both temporary and permanent.The Finance and HR Administrative Officer will be involved in communication to staff on issues including pension and payroll changes.The Finance and HR Administrative Officer demonstrates workplace professionalism, honesty, integrity, effective behaviours, and a positive attitude.Roles and responsibilities:

• Split between Finance (75%) and HR (25%)
• To exercise greater judgement and discretion in the application of rules, procedures and policies to payroll, budget forecasting, country-based-staff Defined Contribution Pension Plan monthly consultations, accounts payable and receivable, budget management for payroll, healthcare, and Legal costs.
• To manage the APOttawa invoice mailbox from external companies.
• To manage Accounts receivables
• To administer the company Defined Contribution pension plan
• To assist in the processing of bi-monthly payroll to staff with the Washington Hub
• To communicate and problem solve changes in the above to staff
• To demonstrate workplace professionalism, honesty, integrity, effective behaviours, and a positive attitude.
• To offer resilience and support to the HR Network Manager.

Resources managed (staff and expenditure):NoneEssential qualifications, skills and experience

• Adaptable with a willingness to learn
• Computer literacy; comfortable using Microsoft Office programs (Excel)
• Some awareness of Finance and HR very useful

Language requirements:Language: English
Level of language required: FluentDesirable qualifications, skills and experience

• Experience or understanding of Canadian pensions
• Experience or understanding of accounts payable and/or accounts receivable
• Experience or understanding of payroll and/or payroll systems

Required behavioursCommunicating and Influencing, Delivering at Pace, Managing a Quality Service, Seeing the Big PictureApplication deadline9 February 2025GradeAdministrative Officer (AO)Type of PositionFull-time, PermanentWorking hours per week37.5RegionAmericas, Caribbean & Overseas TerritoriesCountry/TerritoryCanadaLocation (City)OttawaType of PostBritish High CommissionNumber of vacancies1Salary CurrencyCADSalary$4,962.25Type of SalarymonthlyStart Date14 April 2025Other benefits and conditions of employmentCandidates must have the legal status to live and work in Canada at the time of applying.Applicant is expected to appear in person for approx. 60% of the week but working from home is permitted and encouraged when realistic to do so.Appointable candidates who were unsuccessful may be placed on a ‘reserve list’. If during the reserve period of 6 months the same or largely similar role becomes available, that role may be offered to the second of subsequent candidate.Additional informationPlease note: all of our roles close at 23:55 local time.Please note the salary is non-negotiable.The British Embassy Network offers a strong benefits package. This package includes generous vacation and leave time, flexible working patterns, and enriching learning and development opportunities.Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

Expected salary

$4962.25 per month

Location

Ottawa, ON

Job date

Sun, 26 Jan 2025 08:54:10 GMT

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