HIGHER EDUCATION ADMINISTRATIVE ASSISTANT II

Posting Number CS02182

Job Title HIGHER EDUCATION ADMINISTRATIVE ASSISTANT II

Position Number 05194

FTE

FLSA

Pay Rate

Salary Range $47,350 – $51,514

Pay Grade Level Grade 315

Position Type Classified Civil Service Staff

Union ESP-URI/NEARI (Educational Support Professionals)

Status Full-time, Permanent, Calendar Year

Restriction or Limitation Reason

End Date of Restriction or Limitation

Department Pharmacy Practice and Clinical Research

Contact(s)

Karen G. Healey, MS

Specialist, Talent Acquisition

Office of Human Resource Administration

80 Lower College Road

Kingston, RI 02881

Contact Phone/Extension 401-874-5267

Contact Email karen_healey@uri.edu

Physical Demands

Campus Location Kingston

Building(s)

Grant Funded

Extension Contingent on Funding Date

Extension Contingency Notes

Duties and Responsibilities

Within a college/university system, to perform higher level administrative support functions in an academic department or departments.

To assist in answering requests and providing information related to programs and services within an educational environment utilizing college enterprise software systems with common business applications, and a wide variety of computer applications including word processing, spreadsheets and other contemporary office software.

To serve as a lead administrative worker in in an academic department or departments. To provide administrative support for finance and budgetary functions.

To produce and present detailed reports on departmental key performance indicators. To develop and maintain policies and procedures for the academic department(s).

To coordinate with faculty within the academic department to arrange for any special services required by students, such as referrals for tutoring, disability services, Writing Center, English as a Second Language programs, or Career Development.

To prepare informational and statistical academic reports incorporating information from the data management system to track grade point averages, grades, academic probation, etc.

To create and manipulate queries within the college’s enterprise software system to produce reports and documents such as class rosters, academic transcripts, facility load reports, and others.

To make classroom reservations utilizing the college’s event management computer system.

To convey pertinent information to faculty, staff, students and visitors as it relates to a wide range of policies and procedures of the college.

To process student add/drop course requests.

To coordinate office schedules for work study students within an academic department.

To enter hours worked for the biweekly work study student payroll for the academic department.

To maintain electronic and/or paper records for the academic department.

To answer in-person, telephone or email inquiries for the academic department and respond appropriately.

To convey information to students regarding course offerings, courses of study and academic policies and services.

To schedule faculty advising appointments for students, as well as other events for the academic department chair and faculty. To maintain and requisition department supplies utilizing the college’s enterprise software system in compliance with college and state purchasing protocols.

To perform routine maintenance of office machinery and equipment.

To do related work as required.

Required Qualifications

KNOWLEDGE, SKILLS AND CAPACITIES:

The ability to integrate information from one type of application package to another; the ability to effectively communicate information to all interested parties within a higher education setting; skills in organizing and multi-tasking; strong written and verbal communication skills; a familiarity with spreadsheets, databases, word processing and other computer software; the ability to effectively prioritize work and consistently meet deadlines; the ability to establish and maintain effective working relationships with superiors, the college/university departments, and other state and private agencies and organizations and employees; a high level of interpersonal skills to handle sensitive situations and confidential information; a working knowledge of a higher education system; the ability to generate accurate and concise informational and statistical reports; and related capacities and abilities.

EDUCATION AND EXPERIENCE:

EDUCATION: Such as may have been gained through: graduation from a senior high school supplemented with courses in computer information systems; and

EXPERIENCE: Such as may have been gained through: employment in performing general office tasks of a complex nature in an academic setting, including the use of enterprise software systems with common business applications, word processing, spreadsheets, and other contemporary office software;

OR, any combination of education and experience that shall be substantially equivalent to the above education and experience.

Preferred Qualifications

Experience with department budget tracking

Experience with Summer recontracting

Experience with Business Enterprise such as PeopleSoft for Travel, Procurement, Pcard and Student Hiring

Environmental Conditions

This position is not substantially exposed to adverse environmental conditions.

Work Hours

8:30 AM to 4:30 PM — Monday through Friday

Days Off: Saturday & Sunday

Posting Date 09/13/2025

Closing Date 09/22/2025

Special Instructions to Applicants

This position is covered by the ESP-URI/NEARI union and union policies and procedures regarding hiring seniority will apply.

If you have any questions about union policies or if you are a lateral transfer applying to this position, please contact Karen Healey at (401)258-6448 or karen_healey@uri.edu before applying.

University of Rhode Island is an Equal Opportunity Employer.

Quicklink for Posting https://jobs.uri.edu/postings/15676

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