Hospitality Coordinator (a.k.a. Special Events Coordinator per the CSJ job bank)

Job title:

Hospitality Coordinator (a.k.a. Special Events Coordinator per the CSJ job bank)

Company

Job description

The Elora Festival presents world-class vocal/choral and chamber music each July in the vibrant and artistic village of Elora. Led by Artistic Director Mark Vuorinen, the Festival attracts about 7,000 people annually and has The Elora Singers at its core, complemented by established and emerging Canadian and international artists.The Festival offers both traditional and innovative programming, including classical, world music, interdisciplinary, popular and family-friendly programs.The 2025 program will run from July 11 – 27, 2025 and will feature a series of performances by the ensemble in residence, The Elora Singers. Guest artists engaged to perform at the 2025 Festival include Jeremy Dutcher, Chanticleer, The Gesulado Six, Autorickshaw, Myriam Leblanc, Elinor Frey, Rachel Fenlon, Janina Fialkowska and members of the Kitchener-Waterloo Symphony.***The Hospitality Coordinator (a.k.a. Special Events Coordinator per the CSJ job bank) is responsible for arranging, coordinating and supervising all catering, transportation and accommodation requirements for singers in residence, guest artists and receptions, as well as for the organization and management of bar and merchandise sales at concerts during the Festival. The Hospitality and Merchandise Coordinator will report to the Manager, Development & Operations and will have the opportunity to learn and implement administrative and budgeting skills, develop and activate logistic planning, practice problem solving and customer service skills and effective team management strategies.Responsibilities include:

• Create an inventory of billeting and catering requirements
• Develop the final catering and accommodation budget for approval by Manager, Development & Operations
• Inspect community-based volunteer billet locations and match performers with the appropriate billet
• Responsible for the setup, management and sales of artist’s merchandise and CDs during concerts and preparing cash balance reports at the end of each shop opening.
• Apply for Special Occasion Permits and order bar supplies in coordination with the Manager, Development & Operations
• Arrange and contract a professional caterer
• Work with a Volunteer Catering Committee to plan for, and organize in-house catering requirements
• Provide support for the designated Lead Bar Volunteer at each event

Terms of Contract: $19 / hr, on average 35 hours per week, possibly more during the Festival from July 11 – 27, 2025. The successful candidate must be available to work evenings and weekends from May to the end of the Festival, and must have a valid driver’s licence and vehicle. The Hospitality Coordinator will be asked to use their own personal computer and cell phone for this position. There will be nominal compensation for this requirement. The term of the contract is April 28 – August 15, 2025 (16 weeks).Note: This position is pending approval of funding from Canada Summer Jobs.

Expected salary

$19 per hour

Location

Elora, ON

Job date

Fri, 21 Mar 2025 04:14:39 GMT

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