THE ORGANIZATIONAL SETTING

The International Civil Aviation Organization (ICAO) sets international Standards and Recommended Practices (SARPs) for aviation safety, air navigation, security and environmental protection. The ICAO Gender Equality Programme was established in 2017, pursuant to an Assembly Resolution on this subject (A41-26). The Programme covers a broad spectrum of activities, some of which are specific to ICAO, while others focus on Member States, government, policy makers, and the role of the aviation industry. Gender equality is also listed as a “High Priority Enabler” as part of the ICAO Strategic Plan 2026-2050. A42 expressed its full support towards the continued implementation of the A41-26 resolution and requested ICAO to showcase its leaderships and commitment on this matter.

The intern would play a key supporting role, taking on essential day-to-day tasks and administrative functions that are critical to maintaining momentum across our initiatives. Given the Programme’s growing visibility and strategic importance within the Organization, sustained support is vital to uphold our commitments and deliverables—particularly with regards to the planning and administration relating to the ICAO Global Aviation Gender Summit 2026.

TERMS OF REFERENCE

The intern will work closely with the Gender Equality Team to:

• Assist in the preparation of the next Global Aviation Gender Summit by coordinating logistics, following up with invited speakers, liaising with the host State for required information, responding to inquiries, and supporting overall event organization.
• Draft articles, highlight stories, and develop communication materials for the ICAO Gender Equality Programme website and platforms, ensuring content is clear, accessible, and aligned with ICAO’s gender-related initiatives.
• Schedule meetings with internal and external stakeholders, prepare agendas, assist with note-taking, and track follow-up actions to ensure smooth coordination of programme activities.
• Other activities and general support as needed.

QUALIFICATIONS

Education

Essential:

• Applicants must, at the time of application, have enrolled in or recently graduated from a university programme in communications, international relations, gender studies, political science, or a related field.

Desirable:

• Working knowledge of the United Nations system, the 2030 Agenda for Sustainable Development, and prior experience in a non-profit, NGO, or intergovernmental organization setting would be considered an asset.

Languages

Essential

• Fluent reading, writing and speaking abilities in English.

Desirable

• A working knowledge of any other language of the Organization (Arabic, Chinese, French, Russian, Spanish).

COMPETENCIES

Professionalism: Demonstrates pride in work and achievements; shows professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, managing time, and achieving results. Approaches work with integrity and objectivity, remains calm under pressure, and persists in the face of challenges. Takes responsibility for fostering an inclusive and respectful work environment that values diverse perspectives.

Communication: Communicates clearly and effectively; listens actively and responds appropriately; adapts messages to the audience; promotes open, two-way communication.

Teamwork: Collaborates to achieve goals; values others’ input; prioritizes team success; supports group decisions and shares responsibility.

Client Orientation: Sees all stakeholders as clients; builds trust-based relationships; anticipates needs and delivers timely, tailored solutions.

Creativity: Seeks continuous improvement; proposes innovative ideas; embraces new approaches and encourages creative problem-solving.

CONDITIONS OF INTERNSHIP

Interns are not paid. All costs related to travel, insurance, accommodation, and living expenses must be borne by the intern.

The preferred duration of the internship is six months. The intern is expected to work five days a week, on a full-time basis (9 AM – 5 PM). This is a hybrid position requiring at least three days a week in the Montreal office.

Interns shall not be eligible to be engaged in any other form of employment within ICAO during the period of internship and shall not be eligible to apply for or be appointed to any post in the Secretariat or be contracted for any other remunerated employment with ICAO for the six months immediately following the end of their internship.

You may need a work permit to work in Canada as an intern.

HOW TO APPLY

Interested candidates must complete an on-line application form and attach a recommendation letter from the educational institution. To apply, please visit ICAO’s e-Recruitment website at: https://careers-new.icao.int.

NOTICE TO CANDIDATES

ICAO does NOT charge any fees or request money from candidates at any stage of the selection process, nor does it concern itself with bank account details of applicants. Requests of this nature allegedly made on behalf of ICAO are fraudulent and should be disregarded.