The International Civil Aviation Organization (ICAO) is the United Nations (UN) designated organization in charge of ensuring continuous leadership on environmental issues relating to international civil aviation, including the reduction of Greenhouse Gas (GHG) emissions. In this regard, ICAO provides capacity-building assistance to its Member States to help them deploy cleaner fuels for aviation, develop States Action Plans and implement measures to mitigate CO₂ emissions from international aviation. Coherent with its No Country Left Behind initiative, ICAO launched in 2013 the first ICAO Assistance Project with European Union (EU) Funding, successfully supporting 14 States in Africa and the Caribbean during its first phase and five States from the Eastern and Southern African Region, and five from the Western and Central African Region on its second phase. Seven feasibility studies were conducted in certain selected States.  Information on this project and its final results, can be found here.

Building on this successful partnership with the EU, ICAO initiated in 2023 a new Assistance Project with EU funding: Capacity building for sustainable aviation fuels (SAF) eligible under the Carbon Offsetting and Reduction Scheme for International Aviation (CORSIA). The project supports the ICAO ACT-SAF global initiative launched in 2022, aiming to provide opportunities for States to develop their full potential in SAF development and deployment. This new Assistance Project has a strong geographic focus on India and the African continent where the action shall be carried out.

The provision of capacity-building will be made in the form of feasibility studies on the development of SAF for Ten States expecting to empower the governments of these States to take steps towards the production of SAF in their territory to contribute to the mitigation of CO₂ emissions from international civil aviation and achieve the objectives of the ICAO Global Framework for SAF, LCAF and other aviation cleaner energies agreed in 2023. These studies may vary on size complexity and scope depending on specific circumstances of the State in the moment of launching the project and on the analysis of whether previous work was undertaken, so the definition of the Study will avoid any duplications a be adapted to such context.

Working under the overall guidance of the ICAO Deputy Director Environment and in close coordination with the ICAO Environment Officers and the Project Team of the ICAO Assistance Project, the Project Coordinator will supervise the project and provide technical inputs and advice to the project.

The Air Transport Bureau (ATB)/ Office of Environment (ENV) will be responsible for overseeing this activity and ensuring that the programme and implementation activities meet the various UN regulations and the fiduciary standards of the EU.

The Project Coordinator will report to the ICAO Project Team, and is expected to submit weekly reports in English outlining the work undertaken and updating the progress of the feasibility studies.

In accordance with the guidelines under the ICAO Assistance Project with EU Funding, the Project Coordinator will work in close coordination with the Consultants, the Focal Points of the State and the national authorities, to carry out the following activities related to the supervision of the project:

• Liaise with the project Consultants and the State’s focal point to supervise the achievement of the feasibility and business implementation studies’ key objectives, scope and priorities;
• Ensure that the scope and size of the studies are adjusted depending on the specific circumstances of the State in the moment of launching the project and on the analysis of whether previous work was undertaken, avoiding any duplications and ensuring complementarity to previous work.
• Promote the engagement in the project of local authorities and relevant stakeholders and facilitate interaction and communication with the consultants and the ICAO Project team;
• Support the recruitment of the consultants;
• Participate in the kick-off meetings in each State and in introductory sessions on SAF (delivered together with the consultants) for the States Focal Points and national Stakeholders to ensure the engagement and expertise within the States;
• Follow up activities with regular virtual meetings with the Consultant and each State to take stock on the progress of the feasibility studies;
• Supervise the feasibility studies, monitor consultants’ tasks and assign new ones if needed according to the project’s objectives and ensure deadlines are met by them;
• Provide technical guidance/orientation to the Consultants.
• Regularly report on progress towards the specific objectives and overall advancement of the project, assist and support the ICAO project team and provide technical and strategic and advice for its implementation;
• Monitor and report budgeting and support financial administration and quality assurance according with ICAO rules and procedures;
• Manage project documentation and monitor and report project progress, including the review of Consultant’s reports;
• Develop communication/outreach material showcasing the project outcomes (video, brochure, etc.)
• Manage project risks and changes in accordance with the scope of the project;
• Manage project logistics and meeting in the field;
• Present findings during workshops held in the State;
• Perform other related duties that may be assigned.

Advanced university degree (Master degree or equivalent) in aviation, law, finance, economics, statistics, environment or related discipline is preferred. A first level university degree in the above-mentioned disciplines in combination with additional years of experience may be accepted in lieu of the advanced university degree.

Essential

• A minimum of 7 years of experience in monitoring and evaluation of results for a diverse range of project activities, including climate change projects and programmes, with proficiency in statistical analysis; At least three of these years should be working on projects in developing States.
• Proven experience in logical framework approach to monitoring including the appropriate use of quantitative, qualitative and participatory monitoring approaches;
• Ability to draw on the information collected from diverse sources and deliver relevant knowledge sharing solutions appropriate for meeting the Project goals;

Skills

• Ability to multi-task and meet strict deadlines.
• Ability to work creatively and independently both in the field and in the office.
• Knowledge of fiduciary standards.
• Interpersonal skills that create openness and trust among colleagues.
• Excellent coordination skills, with ability to work under pressure and handle multiple activities and projects  concurrently.
• Ability to work independently and to participate effectively in a team based information sharing environment.
• Spoken and written communications that are compelling, convincing and reassuring, and can articulate complex technical ideas to non-technical stakeholders; Full computer literacy and working with office equipment.

Essential: Fluent reading, writing and speaking abilities in English.

Desirable: A working knowledge of any other language of ICAO Member States.

1. Professionalism: Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
2. Judgement/Decision-making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines that the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.
3. Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
4. Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style, and format to match the audience; demonstrates openness in sharing information and keeping people informed.
5. Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
6. Commitment to Continuous Learning: Keeps abreast of new developments in own occupation/profession; actively seeks to develop oneself professionally and personally; contributes to the learning of colleagues and subordinates; shows willingness to learn from others; seeks feedback to learn and improve.
7. Technological Awareness: Keeps abreast of available technology; understands applicability and limitations of technology to the work of the Office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

It should be noted that this consultancy is to be filled on medium-term duration of 11 months. Please note that the monthly rate for Band C varies from CAD $7,562 and CAD $10,910.

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements