Intermediate Logistics Coordinator, Procurement

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Job Type:

Employee

Duration in Months (for fixed-term jobs):

12

Job Family:

Procurement

# of Open Positions:

1

Faculty/Service – Department:

Logistics, Shipping & Receiving

Campus:

Roger Guindon Hall

Union Affiliation:

SSUO

Date Posted:

January 23, 2025

Applications must be received BEFORE:

February 03, 2025

Hours per week:

35

Salary Grade:

SSUO Grade 07

Salary Range:

$56,626.00 – $71,528.00

About the Faculty of Medicine

Welcome to the University of Ottawa Faculty of Medicine, the first and largest bilingual medical faculty in Canada. Our learners have access to state-of-the art facilities and specialized institutions as they learn alongside world-class physicians and scientists. Consistently ranked among the top 10 medical schools in Canada, our faculty is among the top faculties of medicine in the world for research impact in biomedical and health sciences.

Position Purpose:

The Logistics Coordinator is responsible for administering inventory stock requests, adjustments, and replenishment. The incumbent organizes and manages inventory, storage, and transportation, analyzing and optimizing logistical procedures. The Logistics Coordinator also ensures safe and timely pick-up and delivery shipments.

Key Activities and Specific Accountabilities:

• Manage orders associated with inventory by processing stock requests and coordinating customer order fulfillment and delivery.
• Perform inventory counts, adjustments, and replenishments to maintain an adequate level of stock to support the operations, guarantee the quality of the products and ensure the information available to the clients is accurate.
• Track supplier’s performance and liaise critical information to the management, directly impacting the cost-efficiency of the services and products, risks mitigation, and drive continuous improvement.
• Track and coordinate all regulated substances received or shipped, such as chemicals and assets in compliance with internal procedures and provincial and federal regulations and requirements such as Canadian Standards Association (CSA) and Workplace Hazardous Materials Information Systems (WHMIS).
• Process invoices associated with inventory, shipping, and custom clearance activities.
• Provide guidance to buyers and clients ensuring applicable documentation is complete to avoid customs clearance delays or surcharges.
• Manage shipping requests reviewing and recommending appropriate freight costs, transportation rates, and carriers. Ensure legal commercial invoice is prepared, and proper packaging is used according to Transportation of Dangerous Goods (TDG) regulations and internal health and safety procedures
• Receive products, such as scientific supplies and equipment and hazardous materials to coordinate delivery in compliance with the Workplace Hazardous Materials Information System (WHMIS) legislation and University procedures.
• Regularly communicate with customers to assess and understand supply needs and act as a resource person regarding supply chain and logistics applicable policies and procedures.

Knowledge, Experience and Skills

Essential Qualifications:

• Knowledge of administration normally acquired through postsecondary education or an equivalent combination of education and work experience
• Minimum two (2) years of demonstrated experience in a logistics, supply chain support or in a similar role.

Key Competencies:

• Planning
• Initiative
• Client service orientation
• Teamwork and cooperation

Other skills and Competencies:

• Demonstrated experience in interpreting, explaining and applying policies and procedures;
• Knowledge of Federal and Provincial Environmental Health and Safety Legislation;
• Experience with transportation of dangerous goods (TDG) an asset;
• Experience using ERP solutions and software;
• Experience in customer service
• Strong interpersonal, communication and conflict resolution skills;
• Organizational skills and ability to meet firm deadlines;
• Capacity to lift boxes and move warehousing equipment
• Ability to work under pressure and adapt to priorities
• Bilingualism (spoken and written)

#LI-Hybrid

Key Competencies at uOttawa:

Here are the required competencies for all or our employees at uOttawa: 

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.

Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.

Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.

Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.

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