LEGAL ASSISTANT 2 (BILINGUAL) in Toronto, Ontario

LEGAL ASSISTANT 2 (BILINGUAL)

• Job ID: 51701

• Job Category: Legal Services

• Division & Section: Legal Services, Legal Administration

• Work Location: Old City Hall, St. Lawrence Market North

• Job Type & Duration: Full-time, 1 Permanent Vacancy

• Hourly Rate and Wage Grade: $33.34 – $36.55

• Shift Information: Monday to Friday, 35 hours per week

• Affiliation: L79 Full-time

• Number of Positions Open: 1 Posting Period: 25-NOV-2024 to 09-DEC-2024

Reporting to the Manager of Prosecutions, the Legal Assistant 2 provides legal administrative support services to the Solicitors/ Managers/ Supervisors/counters.

Major Responsibilities:

• Provides legal administrative support services to the Lawyers/ Managers/Supervisors/counters in the Prosecution’s section

• Completes standardized legal and court forms

• Arranges appointments and appearances with Courts, Special Examiners, other Solicitors, external consultants, and representatives from City Divisions. Coordinates meeting arrangements when required

• Assists in the preparation of reports as required

• Compiles information related to cases, as required or requested, prepares and processes requests for disclosure. Organizes evidence, dockets, disclosure, affidavits, witness statements, procedural orders, correspondence, factums, pleadings, and trial briefs and other documents as requested. Ensures that court dates, due dates and limitation dates are diarized and brought to the Lawyer’s/ Manager’s/ Supervisor’s attention

• Coordinates the service and filing of legal documents, including arranging service with a process server or appropriate legal official upon receipt

• Prepares bound court records including motion records, books of authority, disclosure etc.

• Formats documents according to prescribed legal requirements

• Maintains continuous awareness of the division’s administrative systems and procedures, organization structures, and major activities in order to be able to provide effective administration support

• Prepares the submission of petty cash reimbursements, mileage claim forms and other administrative matters

• Responds to inquiries and exchanges information regarding prosecutions and other legal matters with lawyers, police officials, enforcement staff, representatives from other municipalities, and all levels of staff from City departments, Agencies, Boards and the public

• Sets up and maintains correspondence, document, and case files and other legal material utilizing the Corporate record management system

• Types correspondence, legal opinions, factums, notices of motion, court forms, pleadings, affidavits and other legal documents

• Assists in tracking disclosure requests

• Inputs time dockets

Key Qualifications:

Your application must describe your qualifications as they relate to:

1. Considerable experience in providing legal administrative support handling a broad range of standard office practices and procedures related to the duties listed above.

2. Experience with preparing, processing and editing/formatting various legal documents, including, notices of motion, court forms, pleadings, factums presentations, disclosure and preparing correspondence for signature.

3. Experience working with various filing systems including the management of large volumes of information, hard copy and/or electronic and arranging/co-ordinating meetings, appointments or schedules.

4. Written and verbal fluency in French and English to prepare correspondence, legal documentation and to provide bilingual (Legal Assistant) services.

You must also have:

• Proficiency with MS Office applications (Word, Excel, PowerPoint, Outlook) and Adobe Pro

• Excellent organizational and time management skills, including attention to detail, ability to set priorities, meet deadlines, deal with conflicting priorities and work demands

• Excellent interpersonal skills with the ability to communicate effectively, both orally and in writing, at all organizational levels, including the political level

• Familiarity with various legal documents, e.g. notices of motion, court forms, pleadings, factums, and how one document relates to another

• Working knowledge of specialized legal terminology and phraseology

• Good knowledge of municipal operations, policies and procedures, Provincial Offences Act and Council proceedings

• Knowledge of office systems and procedures, with the ability to identify problems and inefficiencies and to develop effective solutions

• Ability to exercise independent judgement, diplomacy and discretion in dealing with legal matters

• Ability to perform duties with minimal supervision

• Ability to work overtime, if required

NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF TORONTO EMPLOYEES:

City of Toronto employees must apply to full-time or part-time employment opportunities posted on the City’s Internal Job Posting Portal.

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment toemployment equity (https://jobs.toronto.ca/jobsatcity/content/Hiring-Policies-and-Statements/?locale=en_US) .

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request . Learn more about the City’sHiring Policies and Accommodation Process (https://jobs.toronto.ca/jobsatcity/content/Hiring-Policies-and-Statements/?locale=en_US) .