Legal Assistant

Summary

The legal Assistant will provide direct support to the Chief Legal Officer (CLO). This role requires strong administrative skills, general legal knowledge, and the ability to handle confidential matters with discretion. The Legal Assistant will play a critical role in supporting the global legal department’s operations and ensuring the CLO can focus on strategic legal and family office matters in diverse sectors including automotive component manufacturing, mergers & acquisitions, hospitality, aviation & marine operations and sports investments.

Job Duties

• Assist in managing the CLO’s calendar, and scheduling meetings.
• Prepare and format legal documents, correspondence, and presentations.
• Maintain organized online filing systems for legal documents, contracts, and case files.
• Handle confidential communications and sensitive information with absolute discretion.
• Draft routine legal correspondence and documents under attorney supervision.
• Assist with contract review, organization, and tracking.
• Maintain online corporate governance documents and board materials.
• Coordinate document production and manage document retention policies.
• Assist with litigation management, including coordinating with outside counsel.
• Track case deadlines, court dates, and filing requirements.
• Manage regulatory filings and compliance monitoring.
• Track licensing requirements and renewal deadlines.
• Manage external legal spending.
• Maintain compliance calendars and alert systems.
• Liaise between the CLO and internal stakeholders.
• Coordinate with outside counsel, vendors, and service providers.
• Handle incoming communications and correspondence for the legal department.

Requirements

• Associate’s degree or paralegal certification; Bachelor’s degree preferred.
• Minimum 2 years of legal assistant or paralegal experience.
• Corporate law or litigation experience strongly preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe.
• Flexibility to use generative AI tools (Spellbook)
• Document management system experience (NetDocuments).
• Electronic and online filing system familiarity.
• Contract management software experience preferred.
• Corporate Records Management Experience (Athennian).
• Precise and efficient written and verbal communication skills.
• Excellent organizational and time management abilities.
• Ability to prioritize multiple tasks and meet deadlines.
• Professional and collegial demeanor and strong interpersonal skills.
• Utmost confidentiality and integrity.
• Ability to work with modest supervision.

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