Legal Practice Assistant

Cozen O’Connor is seeking a motivated full-time legal Assistant to support the Litigation and Bankruptcy practices in our Toronto office. This is a great opportunity to support three lawyers on sophisticated matters, working as part of a dynamic team.

This is a hybrid role with 3 days per week required onsite. Onsite requirements may evolve over time, and the role may require work outside of standard business hours to support operational needs.

• Communicates effectively with court staff to schedule and confirm case conferences, motions, and other court appearances;
• Organizes and effectuates the service of pleadings and key documents, including process service;
• Files court documents using the Justice Services Online (JSO) platform and the Ontario Court’s Public Portal (OCPP);
• Assists with drafting pleadings including Affidavits of Service, Affidavits of Documents, Bills of Costs, Notices of Appearance, Notices of Change, and Compendiums;
• Arranges and books discoveries and mediations;
• Completes all New Business Intakes (NBIs), including Know Your Client requirements, and prepares engagement letters;
• Liaises directly with clients and third parties upon direction of supervising lawyers;
• Conducts various searches including corporate,Personal Property Security Act (PPSA), bankruptcy and insolvency, and title/property;
• Maintains lawyers’ calendars and assists with scheduling meetings, events, and business development lunches;
• Processes all business expenses and invoices, travel receipts, and professional association dues;
• Coordinates with billing, finance, accounts receivable and escrow teams to facilitate the processing of client accounts.
• Paralegal, law clerk, and/or legal assistant diploma required;
• 3-5 years of litigation and law firm experience preferred;
• Strong working knowledge of the Provincial and Federal Courts, as well as the Rules of Civil Procedure;
• Experience supporting multiple lawyers, preferably in different practice areas;
• Advanced skills in Adobe Pro, Microsoft Office Suite (Outlook, Word, Excel, Teams), Case Center, CaseMap, Chrome River, and Zoom;
• Foreign law degree considered an asset;
• Experience working in bankruptcy and familiarity with the Commercial List considered an asset.

What we offer

• Competitive salaries and annual discretionary bonuses for all roles and levels;
• Comprehensive employer-paid benefits, including extended health care, dental, vision, and life insurance (effective on your first day);
• Short term and long term disability insurance benefits ;
• Parental leave benefits with 100% top-up for a portion of the leave;
• Group RRSP matching program;
• A commitment to health and wellness through employer-paid resources and a fitness reimbursement program;
• Paid vacation, sick and personal time;
• Mobile discount and data reimbursement programs;
• Monetary incentives for employee referrals;
• Continuing professional development opportunities and reimbursements;
• Hybrid work environment and work-life flexibility;
• A culture of recognition, collaboration and intentional connection.

If you’re excited about this opportunity and believe you can contribute meaningfully—even if your experience doesn’t align exactly with every requirement—we encourage you to apply. We value diverse perspectives and skills, and we’re committed to finding the right person for the role.

We thank all candidates for their interest in joining Cozen O’Connor. Those selected for further consideration will be contacted directly for next steps.

Cozen O’Connor is committed to providing accommodations during the hiring process. If you require accommodations, please email [email protected] or call 647-925-5923, and provide your contact information and indicate the role that you’re applying to. A member of our team will be in touch with you directly.

Known for its commitment to action and tangible results, Cozen O’Connor has rapidly grown to become one of North America’s fastest-growing law firms. Offering full-service expertise in litigation, business law, and government relations, the firm serves a diverse clientele, including global Fortune 500 companies, growing middle-market firms, startups, and high-profile individuals. Founded in 1970, Cozen O’Connor has over 925 attorneys practicing internationally in 32 cities across North America and Europe. The firm is consistently ranked among the top 100 law firms in America and has received recognition from prestigious legal and business organizations such as Chambers & Partners, The American Lawyer, The Legal 500, and Best Lawyers. Cozen O’Connor is dedicated to excellence and strives to achieve the right results for its clients, no matter how complex or critical the legal challenges may be.

Cozen O’Connor is committed to fostering greater inclusion in the legal profession. We understand the organizational effectiveness that comes from welcoming and valuing differences within the firm, and we know that assembling a team with a breadth of perspectives and experience is necessary to provide the highest quality legal service. We encourage candidates to apply and join us in this effort.

Cozen O’Connor actively welcomes applicants who have previously left the workforce and are looking to return to their careers. Gaps in experience are not penalized.

Cozen O’Connor is an Equal Opportunity Employer, including disabled and veterans.

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