Legal Practice Assistant

Cozen O’Connor is seeking a full-time legal Assistant to join the Family law practice in our Vancouver office.

The ideal candidate is enthusiastic about contributing directly to our growing Family Law practice group. The Legal Assistant is able to multi-task under numerous and tight time constraints with exceptional attention to detail. This position requires excellent communication, organizational skills and the ability to work independently as well as cohesively with a broader team.

This is a hybrid role with 3 days per week required onsite. Onsite requirements may evolve over time and the role may require work outside of standard business hours to support operational needs.

The expected annual base salary range for this position is $60,000 to $80,000. The offered salary will be determined based on factors such as job knowledge, skillset, experience, and internal and market equity.

• Maintains efficient file management and bring forward systems, including opening files, preparing engagement letters and managing client identification and verification requirements;
• Prepares/transcribes, edits and formats correspondence, memos, reports, and forms;
• Prepares court materials including trial briefs, applications, and brief of authorities;
• Provides efficient workflow including the duplication, printing, mailing, and merging of documents;
• Proofreads all work for accurate content and context;
• Communicates with clients, paralegals and other lawyers to effectively complete tasks;
• Schedules and coordinates meetings and conferences, including greeting clients and distribution of material;
• Coordinates and schedules travel arrangements which include: transportation, automobile rentals, and hotel reservations;
• Maintains lawyers’ calendars;
• Prepares expense reports and cheque requests;
• Responsibilities associated with the job may change from time to time in accordance with business needs; incumbent may be required to perform other duties as assigned.
• 2 – 5 years of experience as a legal administrative assistant, family law experience is an asset;
• Graduate of an accredited legal administrative assistant program or possesses relevant work experience;
• Proficiency in Microsoft applications with advanced level in Microsoft Word and Outlook. Intermediate to advanced level in Microsoft Excel would be considered an asset;
• Experience using BCOnline and BCRegistries an asset;
• Ability to work efficiently under pressure while maintaining strong attention to detail;
• Outstanding written and verbal communication; ability to professionally interact with clients, lawyers, and staff;
• Strong prioritization and time management abilities;
• Strong document processing skills and typing skills;
• Ability to work well both independently and collaboratively.

What we offer

• Competitive salaries and annual discretionary bonuses for all roles and levels;
• Comprehensive employer-paid benefits, including extended health care, dental, vision, and life insurance (effective on your first day);
• Short term and long term disability insurance benefits ;
• Parental leave benefits with 100% top-up for a portion of the leave;
• Group RRSP matching program;
• A commitment to health and wellness through employer-paid resources and a fitness reimbursement program;
• Paid vacation, sick and personal time;
• Mobile discount and data reimbursement programs;
• Monetary incentives for employee referrals;
• Continuing professional development opportunities and reimbursements;
• Hybrid work environment and work-life flexibility;
• A culture of recognition, collaboration and intentional connection.

We thank all candidates for their interest in joining Cozen O’Connor, however, only candidates whose qualifications and experience align with the position will be contacted.

Cozen O’Connor is committed to providing accommodations during the hiring process. If you require accommodations, please email [email protected] or call 647-925-5923, and provide your contact information and indicate the role that you’re applying to. A member of our team will be in touch with you directly.

Known for its commitment to action and tangible results, Cozen O’Connor has rapidly grown to become one of North America’s fastest-growing law firms. Offering full-service expertise in litigation, business law, and government relations, the firm serves a diverse clientele, including global Fortune 500 companies, growing middle-market firms, startups, and high-profile individuals. Founded in 1970, Cozen O’Connor has over 925 attorneys practicing internationally in 32 cities across North America and Europe. The firm is consistently ranked among the top 100 law firms in America and has received recognition from prestigious legal and business organizations such as Chambers & Partners, The American Lawyer, The Legal 500, and Best Lawyers. Cozen O’Connor is dedicated to excellence and strives to achieve the right results for its clients, no matter how complex or critical the legal challenges may be.

Cozen O’Connor is committed to fostering greater inclusion in the legal profession. We understand the organizational effectiveness that comes from welcoming and valuing differences within the firm, and we know that assembling a team with a breadth of perspectives and experience is necessary to provide the highest quality legal service. We encourage candidates to apply and join us in this effort.

Cozen O’Connor actively welcomes applicants who have previously left the workforce and are looking to return to their careers. Gaps in experience are not penalized.

Cozen O’Connor is an Equal Opportunity Employer, including disabled and veterans.

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