Office Assistant A

Job title:

Office Assistant A

Company

McGill University

Job description

Please refer to the job aid for instructions on how to apply.If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).Hiring Unit:
Science Office for Undergraduate Student Advising (SOUSA)Position Summary:

• Maintain a cheerful outlook when greeting and assisting with general inquiries, including responding to emails from prospective/new students and providing information on policies and procedures.
• Represent McGill by answering questions about campus life, extracurricular opportunities, and other student-related topics.
• Meet with families in person to answer their questions.
• In exceptional circumstances, provide ad-hoc campus or Science facility tours for visiting families as required.
• Meet with families in person to answer their questions.
• Collect and enter data into established databases.
• Perform basic word processing tasks such as document formatting, labeling, spellchecking, mail merge, and drafting letters from templates.
• Verify submitted forms for accuracy and completeness.
• Facilitate the “Talk with a Prof” ongoing activity when required.
• Provide general support at events (such as: pre-registration events on June 5th and June 12th as well as in-person orientation on August 25th).
• Set up signage and ensure smooth event operations.
• Wayfinding.
• Assist with event clean-up, including the removal of signage, tables, and chairs.

Other Qualifying Skills and/or Abilities

• Detail oriented, excellent communication skills, punctual.
• Demonstrated knowledge of MS Office (Word, Excel and PowerPoint, Teams) and knowledge of Zoom.
• Be currently enrolled in the B.Sc. or B.A. & Sc.
• Bilingual English/French, written and oral, an asset.
• Understand and support the goals and philosophies of McGill University.
• Ability to navigate McGill University website. Knowledge of McGill University campus resources.
• Knowledge of McGill University academic policies and standards and be able to communicate effectively to new students.

*Hours will vary between 2 – 5 hours per weekBefore applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 4 (qualifier) on a scale of 0-4.For a definition of our language proficiency levels, please click .Minimum Education and Experience: High School Diploma Minimal or No Related ExperienceHourly Salary: (AMUSE A) $16.00Estimated Number of Work Hours per Week: 5 (Part time)Position Start Date: 2025-03-03Position End Date: 2025-08-31Deadline to Apply: 2025-03-13This position is covered by the AMUSE collective agreement.McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, .

Expected salary

Location

Canada

Job date

Tue, 04 Mar 2025 23:42:34 GMT

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