Office Manager – 12 Month Fixed Term Contract

Job title:

Office Manager – 12 Month Fixed Term Contract

Company

Turner & Townsend

Job description

Company DescriptionTurner & Townsend is a leading independent professional services company. From the inception of a project through to completion and beyond, Turner & Townsend help to deliver the outcomes that matter through transformational programs covering the full spectrum of consultancy, project delivery and post-project operations.With 133 offices in 49 countries, we make a difference to projects across the real estate, infrastructure and natural resources sectors worldwide. We draw on our extensive global and industry experience to manage risk while maximizing value and performance during the construction and operation of our clients’ assets.Who are you?You are an Administrative Assistant with a minimum of 5 years of experience in an administrative support role. You are comfortable liaising with senior internal and external stakeholders and be a great communicator.Job DescriptionYou will be key in supporting the operations and administration for the office, supporting the Cost Centre Lead in Vancouver:

• Office management including arranging / ordering / receipt of office stationary, office fruits and other items.
• Assistance manage office social events and/or business events held in the office.
• Support new starter on boarding incl liaison with other parts of the business e.g. I.T for start up packs.
• Support Turner & Townsend’s ‘Bid to Win’ process for all pursuits within the Western Canadian business, ensuring engaged participation from designated staff to achieve a high-quality deliverable.
• Support with meetings (book boardroom rooms, prepare and distribute documents, action items) for various internal meetings.
• Take minutes/action items in meetings.
• Follow up with Management/Team on developing agendas and distributing/preparing documents.
• Raising purchase orders and invoices associated with office activities.
• Assisting office staff with booking flights and/or accommodation for business trips.

Qualifications

• Post-secondary education certificate, diploma or degree preferred.
• First Aid qualification beneficial.
• Minimum 5 years of experience in an administrative support role.
• Experience working with consultancy organizations is preferred.
• Excellent written and verbal communication skills.
• Experience in business administrative settings and meetings with Senior Management.
• Document Control experience desirable.
• Good organizational skills and attention to detail.
• Proactive, team player, and shows initiative.
• Able to utilize MS Office 365 tools at the intermediate level and able to adapt to organization software platforms used for project bids.

Additional InformationThe base salary range for this full-time role is $65,000 – $75,000 per year. Ranges are determined by role and level and represent a good faith effort to provide a fair and equitable salary. This range is a reflection of base salary only, not of a total compensation package. Please note Turner & Townsend reserves the right to pay more or less than the posted range, depending on candidate’s experience and qualificationsTurner & Townsend is a leading independent professional services company specializing in program management, project management, cost management and consulting across the property, infrastructure and natural resources sectors. With 118 offices in 50 countries, we draw on our extensive global and industry experience to manage risk while maximizing value and performance during the construction and operation of our clients’ assets. We are an Equal opportunity employer who will ensure accommodations are available for applicants with disabilities upon request.Turner & Townsend does not accept any speculative or unsolicited CV’s that have been sent to our internal recruitment team or hiring managers from agencies outside of our preferred supplier list. Any speculative or unsolicited CV’s will be treated as a direct application.#LI-Hybrid#LI-HS1Join our social media conversations for more information about Turner & Townsend and our exciting future projects:Join our social media conversations for more information about Turner & Townsend and our exciting future projects:It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.

Expected salary

$65000 – 75000 per year

Location

Vancouver, BC

Job date

Tue, 10 Dec 2024 23:23:46 GMT

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