Office Services Coordinator

Job title:

Office Services Coordinator

Company

Randstad

Job description

Calling all office coordinators in downtown Toronto!We are in search of a meticulous and well-organized Office Services Coordinator to oversee diverse administrative and support functions within our client’s office in the financial industry.The ideal candidate will orchestrate office services, ensure streamlined operations, and foster a positive work environment for all employees.This position requires full onsite presence and initially offers 3-month contracts..If you are available immediately and meet all the job requirements please apply directly to the job posting with your updated resume, alternatively, please email your resume to our Resource Manager, Cecilia, at cecilia.obi@randstad.ca. In your email, briefly share your skills, experience, and the types of positions you are interested in.Advantages
-Pay Rate: $23 to $27 per hour based on skillset and experience
-8:30am to 5 pm (one-hour break)
-In-person office location with a gorgeous office, fantastic amenities, and a fun culture
-Downtown Toronto, steps away from Union stationResponsibilities
Manage the front of the Toronto office and receive and welcome all visiting candidates, clients and vendors; escort clients and candidates to the conference room; offer beverages; validate parking if applicable.

• Handle catering, set up and clean up for internal and external meetings.
• Ensure all conference rooms and common areas are in order during business hours and straighten up after each meeting.
• Manage the videoconferencing and conference room needs for the office, including managing the schedule for VC/conference rooms and external facilities, planning and

executing test calls, ensuring the VC is connected during the meeting.

• Maintain inventory of all office and kitchen supplies and ensure items are well-stocked
• Ensure that the kitchen is kept clean and stocked during business hours, including unloading dishwashers and maintaining the cleanliness of the kitchen appliances.
• Open and close reception and office common areas daily or when in the office.
• Ensure seamless operation and maintenance of office equipment.
• Coordinate and laisse with vendors, including caterers, snack and beverage vendors, building maintenance personnel, security personnel, etc.
• Monitor staff birthdays and anniversaries.
• Support and facilitate shipping and receiving of all incoming and outgoing packages, parcels, and communications.
• Manage daily office calendar – alerting the office of any visitors, scheduled meetings, individuals out of office, etc.
• Retrieve main mailbox voicemail and main office e-mail and direct accordingly.
• Point of contact for building.

Qualifications
-3+ years of previous corporate reception/administration experience,
– previous experience in a professional corporate environment,
-Strong customer service orientation, with a solid ability to multitask, sound decision-making and problem-solving skills,
– strong written and verbal communication, organization, and project management abilities,
-Initiative and a team-oriented mindset are essential,Summary
If you meet the above-listed criteria, we encourage you to apply for the role today ,We appreciate all applicants and those interested in this opportunity. However, only those with relevant experience will be consideredRandstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada’s workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.

Expected salary

$24 – 27 per hour

Location

Toronto, ON

Job date

Fri, 11 Apr 2025 04:42:10 GMT

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