Office Services Specialist and Receptionist

Job title:

Office Services Specialist and Receptionist

Company

Randstad

Job description

We are looking for an Office Receptionist/Coordinator for our client specialized in finance.Are you looking for a dynamic, multi-skilled administrative position ?
Do you like human contact and want to work in a warm, friendly environment ?Then this is the job for you !We are looking forward to see your application !Advantages
-Temporary contract
-35 hours per week
100% office working position in the heart of downtown Montreal
-Autonomy and possibility of internal career developmentResponsibilities
This position involves professionally handling incoming calls and visitors, while assisting with navigation of the company website. It is key to the daily operations :Customer Service: provide high-quality support.
Facilities Support: maintain spaces to ensure a positive experience.
Hotelling: manage bookings and troubleshoot application issues.
Mail/Couriers: handle deliveries and distribution.
Office Equipment: maintain and manage office equipment.
Meetings & Catering: coordinate meeting setups and catering requests.
Health & Safety: serve as a first responder and fire warden, contribute to evacuation procedures.
Problem Solving: analyze and resolve issues effectively.
Onboarding/Offboarding: follow procedures for employee integration and departure.
Records Retention & Off-site Storage: manage file storage, retrieval, and destruction; conduct annual audits.
Security: enforce security procedures for visitors, monitor suspicious activity, know emergency procedures, manage access using the Symmetry software.
Supplies: manage office supply orders and inventory levels.
Teamwork & Independence: work efficiently as part of the team while being autonomous.Qualifications
Four years experience administrative role and/or receptionist in Office Services capacity, or a combination of relevant education and experience.
Knowledge of office equipment operations, facilities procedures, and ability to troubleshoot.
Knowledge of physical premises security processes and procedures.
Experience in a customer service environment.
Facility with video conferencing solutions and proficiency in MS SharePoint, Word, Excel and Outlook.
Excellent organizational and problem-solving skills.
Strong time management skills, including the ability to effectively prioritize and work on multiple tasks/projects at the same time.
Effective communication skills, both oral and written.
Exceptional interpersonal skills and customer service skills
Ability to understand and assist IT with trouble shooting issues.
Ability to lift up to 50 lbs.
Willing to be certified in First Aid & CPR and serve as Assistant Fire Warden.Summary
Interested in this position?Email us anytime at morgane.gonsaud@randstad.ca.If you know anyone interested in administrative support positions, please feel free to provide them with our contact information. We’ll be happy to help!For more information on this and all other positions currently available, visit www.randstad.ca.We look forward to receiving your CV!All resumes received will be considered equally.Only selected candidates will be contacted.Randstad Canada, 525 Viger Avenue West, Suite 501, Montreal, Quebec H2Z 0B3Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada’s workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.

Expected salary

$21 – 22 per hour

Location

Montreal, QC

Job date

Wed, 07 May 2025 05:13:04 GMT

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