Opera Administrator

Date Posted: 01/23/2025

Req ID: 41401

Faculty/Division: Faculty of Music

Department: Faculty of Music

Campus: St. George (Downtown Toronto)

Position Number: 00052872

Description:

About us:

The Faculty of Music is Canada’s largest and most renowned university-based music program for professional musical training, creation, performance, education, and research. Home to a diverse and dynamic community of scholars, performers, composers, and educators, the University of Toronto’s Faculty of Music offers a supportive community in one of the world’s most diverse and dynamic cities. We provide a superb learning environment, an internationally renowned teaching faculty, multiple performance halls, and an outstanding music library collection. With degrees and diplomas available in numerous areas of study, our array of courses and programs provides our 900 students an exceptional opportunity to explore various fields within music. With over 600 concerts and events annually, the Faculty is an exciting and vibrant place to work, study, and visit.

Our faculty members include musicians who perform on the world’s most prestigious stages and record formajor labels, scholars who present at leading international conferences and publish with top presses, educators who offer workshops and masterclasses at universities and conservatories worldwide, and composers whose works are performed by renowned ensembles and commissioned by acclaimed musicians and arts organizations.

Your opportunity:

The Faculty of Music is a great place to work. It has a positive energy that comes from faculty, students and staff pursuing their love for and of music. We are a small and hard-working team. We love what we do, and we work collaboratively to support our faculty and students in their music-making.

Under the general direction of the Area Head, Opera, the Opera Administrator will coordinate the daily operational needs for the Opera department. The successful incumbent will be responsible for maintaining the artistic intent of all productions staged at our theatres and assisting with the operational needs of performances throughout the season. In addition, the Opera Administrator will be responsible for updating and maintaining records, writing routine documents and correspondence, assigning and checking the work of work-study students, and creating a daily rehearsal schedule.

Your responsibilities will include:

• Acting as the first point of contact for general enquiries
• Coordinating tasks for projects and other strategic initiatives with stakeholders
• Coordinating meeting schedules, agendas, materials, action and follow-up items
• Coordinating the preparation of space, materials and equipment required for production activities
• Determining logistical details and activities for events and/or programming
• Maintaining event calendar
• Tracking and monitoring service contracts for payment and renewal

Essential Qualifications:

• Advanced College Diploma (3 years) in Opera or acceptable combination of equivalent experience.
• Minimum three years stage coordination experience within musical theatre, preferably Opera.
• Experience working with a variety of stakeholders including stage managers, set and costume designers, lighting designers, and hair/make-up designers.
• Demonstrated experience building positive relationships with performers, production and music staff.
• Experience coordinating logistical details and activities for performances.
• Experience tracking and monitoring service contracts for payment and renewal.
• Professional demeanor, adaptable, and solutions-oriented problem-solver.
• Excellent organizational and time-management skills, with the proven ability to prioritize workload.
• Excellent communication and interpersonal skills and the ability to build and maintain strong relationships.
• Strong computer skills in Microsoft Office (Word, Excel, Outlook).
• Ability to walk and stand for extended periods.
• Ability to work a flexible schedule, that includes regular evening and weekend.

To be successful in this role you will be:

• Adaptable
• Approachable
• Communicator
• Problem solver
• Self-directed
• Team player

Closing Date: 01/31/2025, 11:59PM ET

Employee Group: USW 

Appointment Type: Budget – Term 

Schedule: Full-Time

Pay Scale Group & Hiring Zone:

USW Pay Band 09 — $66,715. with an annual step progression to a maximum of $85,319. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 

Job Category: Arts & Culture

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

This is a term position until March 2026 with the possibility of renewal. 

This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline.

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