Personal Assistant and House Manager

Job title:

Personal Assistant and House Manager

Company

The Headhunters

Job description

We’re looking for a Personal Assistant and House Manager for a private household.Our client, a highly discreet family based in West Vancouver, BC, is seeking a dedicated professional to manage their household and provide personal assistance. This role offers the unique opportunity to support a well-organized and dynamic environment while maintaining the utmost confidentiality.The Personal Assistant and House Manager will oversee household operations and assist with both personal and business matters, collaborating closely with an existing executive assistant and other service providers. This role requires the ability to have a flexible schedule and experience in this area is a must.Assistant and House Manager responsibilities:• Manage and coordinate the principal’s calendar for personal and business engagements
• Schedule, update, and confirm appointments for the household and principal
• Oversee travel arrangements, including itineraries and associated logistics
• Research and assist with personal shopping, gift selection, and preparation
• Plan and coordinate private events and household gatherings
• Recruit, train, and supervise household staff
• Manage household inventory, supplies, and organizational systems
• Provide general pet care, including vet appointments and house/pet sitting
• Organize and maintain electronic and physical filing systems for receipts, invoices, and documents
• Run errands as needed
• Monitor and ensure the security and maintenance of the property
• Respond to urgent property-related matters, including security alerts
• Source and manage contractors and service providers for property maintenance
• Oversee on-site vendor activities and evaluate completed work
• Coordinate deliveries, resupplies, and general household needs
• Maintain a detailed “House Operations Manual” for property systems and schedules
• Supervise household maintenance, including laundry and dry cleaning
• Work with contractors, such as plumbers, electricians, and carpenters, to address property needs • Maintain an updated contact list for personal and professional use
• Manage scheduling, documentation, and record-keeping for medical care
• Coordinate car maintenance and serviceThe successful candidate has:

• Extensive experience in household or operations management
• Exceptional organizational and communication skills
• Proficiency in productivity tools such as Google Suite, Notion, Savant, WhatsApp, and Slack
• A proactive and solutions-oriented mindset
• Flexibility and adaptability to meet evolving needs
• High attention to detail and discretion with sensitive information
• Strong organizational skills, ability to be proactive, open-minded, calm, discreet, and adaptable, with excellent interpersonal and problem-solving skills
• Strong collaboration skills and a professional demeanor
• The ability to remain composed under pressure and maintain confidentiality
• Willing and able to sign an NDA
• Able to complete a clear criminal record and child intervention record check

Requirements:• Legal authorization to work in Canada (citizenship or permanent residence)
• Valid driver’s license and access to a reliable vehicle
• Up-to-date vaccinations (flu)
• No allergies to cats
• Physical capability to lift up to 30 lbsCompensation and benefits:• The discussed salary range is $90,000 – $175,000 depending on experience
• Candidates with additional experience and higher compensation expectations may also be considered
• Comprehensive benefits package
• Flexible working environment with remote opportunitiesOnly candidates with legal eligibility to work in Canada will be considered. Due to the confidential nature of this role, only qualified candidates will be contacted.#IND

Expected salary

$90000 – 175000 per year

Location

Vancouver, BC

Job date

Sun, 19 Jan 2025 23:06:33 GMT

To help us track our recruitment effort, please indicate in your email/cover letter where (jobsnearcanada.com) you saw this job posting.