Procurement Virtual Assistant Oil & Gas Sector

Job title:

Procurement Virtual Assistant Oil & Gas Sector

Company

JT Career Consultancy Services

Job description

Procurement Virtual Assistant Oil & Gas Sector (Remote)Location: Remote (supporting Canadian/US time zones)Employment Type: Contract / Freelance (3040 hours/week)Salary Range: $22-$30 CAD/hour (depending on experience)About the CompanyOur client is a mid-sized oilfield services provider operating across Western Canada and the U.S., specializingin upstream exploration support and pipeline infrastructure. We are seeking a detail-oriented and experiencedProcurement Virtual Assistant to support our purchasing, vendor coordination, and material management efforts.Key ResponsibilitiesProcurement & Purchasing Support– Process and manage purchase orders (POs) in SAP or procurement management systems– Assist with vendor selection by comparing quotes, availability, and delivery timelines– Liaise with internal teams (maintenance, logistics, field engineers) to clarify material needs– Maintain accurate supplier records and approved vendor listsInventory & Material Tracking– Track equipment and materials inventory to ensure adequate supply for field operations– Coordinate with site managers to forecast procurement needs– Monitor delivery schedules and follow up with vendors to prevent delaysVendor Communication– Communicate with suppliers to request quotes, negotiate terms, and track shipments– Ensure invoice and shipping documents are aligned with delivery and contract terms– Build and maintain good working relationships with vendorsDocumentation & Reporting– Maintain digital files: contracts, POs, invoices, certificates, MSDS, etc.– Prepare weekly procurement status reports– Assist in audits or compliance reviews related to procurement documentationQualifications24 years of experience in procurement, purchasing, or supply chain, preferably in oil & gas or heavy industryStrong knowledge of procurement processes (RFQs, POs, vendor vetting)Familiarity with ERP systems (SAP, Oracle, or similar)Excellent command of Microsoft Excel or Google SheetsStrong communication skills and fluency in EnglishSelf-motivated and highly organized with strong attention to detailTools Youll UseSAP (or other ERP/procurement software)Microsoft Office (Excel, Word, Outlook)SharePoint or Google Drive for file managementZoom / MS Teams for meetingsWork HoursMust be available at least 4 hours/day during Canadian (MT/CT) business hoursOccasional meetings with procurement leads and site managersInterested?Send your resume to: careers@jtccs.netOr message us on WhatsApp: (+63)-976-569-4599Tag someone who fits the bill or share this post!

Expected salary

Location

Toronto, ON

Job date

Fri, 25 Jul 2025 22:25:04 GMT

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