Project Coordinator

Date Posted: 09/19/2025

Req ID: 45227

Faculty/Division: Temerty Faculty of Medicine

Department: Postgraduate Medical Education

Campus: St. George (Downtown Toronto)

Position Number: 00054373

Description:

About us:

Home to over 40 departments and institutes, the University of Toronto’s Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your opportunity:

The Office of Postgraduate Medical Education (PGME) offers a collaborative professional learning environment dedicated to supporting learners, faculty and staff. We offer a respectful team-oriented culture and value the dedication and innovation of all staff who contribute to our mission. We believe in ongoing improvement and innovation and promote a strong commitment to work-life balance among our employees.

As a Project Coordinator, you will be responsible for implementing project plans related to online curriculum systems, including configuration of learning management system, and other system related projects within postgraduate medical education. Drawing upon your excellent interpersonal and time management skills, you will achieve both individual and team success by building effective relationships with stakeholders. Your project coordination capabilities will ensure that there is clear communication across the team about project dependencies and related activities. Your background and experience driving deadlines and deliverables, will contribute to the success of PGME.

Your responsibilities will include:

• Implementing project plans and coordinating tasks for projects with stakeholders
• Assessing project output against quality control standards and recommending changes for more efficient coordination of operations
• Testing and analyzing new and upgraded software, hardware, and/or business applications
• Preparing meeting agendas, and taking and distributing meeting minutes
• Writing routine documents and correspondence
• Identifying and analyzing data discrepancies and taking necessary actions to correct errors
• Delivering training sessions on curriculum data management systems
• Building and strengthening relationships with stakeholders and partners of strategic importance

Essential Qualifications:

• Bachelor’s Degree or acceptable combination of equivalent experience.
• Minimum five (5) years of relevant experience coordinating and implementing project plans, preferably within a University, government, medical education or health care setting.
• Experience with learning management systems, preferably in a medical education setting
• Demonstrated experience and understanding of quality control standards in relation to project outputs.
• Experience testing and analyzing software, hardware, and business applications.
• Strong experience writing routing documents and correspondence, including taking meeting minutes and supporting working groups and project teams.
• Demonstrated experience with analyzing data and report generation
• Hands on experience delivering training sessions (in-person, online, hybrid)
• Technical proficiency with Office 365 including Excel and POWER BI. Experience with Project Management applications (i.e. WRIKE).
• Strong interpersonal and collaboration skills.
• Ability to communicate effectively both written and verbal.
• Exceptional organizational skills in maintaining a diverse set of tasks in a fast-paced environment.
• Strong analytical skills and attention to detail.
• Ability to work both independently and as part of a team; Ability to take initiative and adapt to shifting priorities, demands, and timelines through project analysis and problem solving.

Assets (Nonessential):

• Experience and familiarity with Elentra, POWER, and Quercus
• Experience working in a Service Desk environment
• Experience working in medical education
• Experience supporting organizational change initiatives or technology adoption.
• Experience with Agile or hybrid project management methodologies.

To be successful in this role you will be:

• Communicator
• Meticulous
• Organized
• Resourceful

Please note:

• This is a two (2) year term position.

Closing Date: 10/03/2025, 11:59PM ET

Employee Group: USW

Appointment Type: Budget – Term

Schedule: Full-Time

Pay Scale Group & Hiring Zone:

USW Pay Band 12 — $81,312. with an annual step progression to a maximum of $103,986. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

Job Category: Administrative / Managerial

Recruiter: Sharon Hung

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

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