Property Services Coordinator

Job title:

Property Services Coordinator

Company

TalentSphere

Job description

Property Services Coordinator
Commercial Real Estate
Calgary, AB
Full-Time, PermanentOur client, an established and reputable commercial property management company with offices nationwide, are looking for a Property Services Coordinator to join their tight-knit property management team, assisting with operations for a commercial office portfolio. Reporting directly to the Property Manager, you will be a core piece in tenant relations, vendor/contractor management, and administrative capacities. You will be based 100% in-office in a warm and welcoming environment. Please note that this position requires security clearance to be obtained.The right fit will be someone with 5+ years of commercial property management experience, excellent communication skills, exceptional customer service skills, strong organization and attention to detail.Property Services Coordinator Duties & Responsibilities:

• Develop and maintain strong communication with contractors, consultants, tenants, sub-tenants, general public and the federal government, etc.
• Respond and ensure Tenant requests, concerns and questions are addressed promptly
• Update open Purchase Order lists monthly
• Preparation and administration of Service Contract tenders, addendums, clarifications and attend tender walk-throughs
• Prepare Contract’s and Service Agreements for signature
• Complete incident reports as requested
• Assist with managing contractors Federal security clearance
• Update and maintain the Contractor List on file
• Update and maintain active Contract List on file
• Coordinate supplier and contractor set ups with within the payables system
• Complete monthly building inspections
• Organize annual testing and recurrences for the building such as window and carpet cleaning; including scheduling access with tenants and retailers
• Co-ordinate Health & Safety start up meetings with contractors and complete all applicable paperwork
• Keep records of all WCB and insurance certificates for contractors; including liaising with Safe Contractor to ensure compliance
• Cross train for all Administrative Assistant duties for position coverage, and provide coverage as needed

Property Services Coordinator Qualifications:

• Minimum of 5 years’ experience in Property Management/Commercial Real Estate
• Graduate of Business Administration Program from community college or equivalent experience
• Strong verbal and written English communication skills
• Demonstrate strong attention to detail, flexible, problem solver and self-motivated
• Work calmly under pressure while maintaining a sense of urgency
• Proven organizational and multi-tasking skills with an ability to meet deadlines with ownership and accountability
• Strong computer skills in Microsoft Word, Excel, PowerPoint, Teams and Outlook are essential, Yardi experience or similar programs an asset
• Work well in a dynamic team environment and have a positive attitude

Property Services Coordinator Compensation:
The successful candidate will receive an annual base salary between $65,000-$80,000 dependent on experience + participation in comprehensive benefit plan.Similar Job Titles:
Commercial Property Administrator
Commercial Property Coordinator
Project Coordinator
Facilities CoordinatorInterested?
Apply below!Only applicants with the legal right to work in Canada can be considered for this opportunity
We thank all those who express interest in this opportunity; however only those short-listed will be contacted

Expected salary

$70000 – 80000 per year

Location

Calgary, AB

Job date

Sat, 15 Mar 2025 08:14:06 GMT

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