Residency Program Assistant

Job title:

Residency Program Assistant

Company

Dalhousie University

Job description

Dalhousie’s Faculty of Medicine teaches scientific excellence and humanity in medicine and trains doctors to be accomplished clinicians, compassionate caregivers, good communicators, and balanced individuals. The department of Pathology offers Masters, PhD and Residency training programs. Reporting to the Department Administrator and working with the Diagnostic and Clinical Pathology (DCP) Program Directors, the Program Administrator is the primary contact/resource for the DCP Program’s postgraduate residency.
Key Responsibilities

• Work closely with the Program Director to organize and coordinate resident schedules, evaluations, and maintain resident records. Maintain confidential and complete resident record of training files via both electronic and paper-based systems.
• Communicate with various rotation supervisors regarding residents scheduled for rotation blocks. Assist with the creation and modification of annual resident rotation schedules and assist in coordination of any electives.
• Maintain One45, send out evaluation forms to residents and follow up on outstanding evaluations on a regular basis. Run annual reports on Preceptor evaluation, Rotation evaluation, and AHD session presenter evaluation.
• Schedule & coordinate written and oral in-house examinations for residents. Ensure key deadlines (assessment of training, application for examination) are met for residents taking Royal College exams.
• Maintain and update the Canadian Accreditation Management System (CanAMS) records for preparation of external review and/or accreditation of the residency programs. Liaise with PGME and the Royal College of Physicians and Surgeons to keep aware of any changes to accreditation standards, process and procedures.
• Organize and support all CaRMS interviews for prospective residents. Work with the program directors to advertise vacant residency positions. Arrange and provide administrative assistance to the DCP Residency Program Committee, Competency Committee and any necessary sub-committees.

NoteDue to operational requirements, the successful applicant is required to work in-person on campus.Required Qualifications

• Business/administrative professional diploma with three to five years’ experience at a senior administrative level (or an equivalent combination of training an experience).
• Demonstrated ability to work in a high-profile confidential environment.
• Minute taking experience.
• Excellent communication and interpersonal skills.
• Demonstrated ability to handle multiple priorities.

Assets

• Experience working in a large, complex environment such as a post secondary, government, or hospital environment
• Experience using One45
• Ability to work independently
• Attention to detail

Job CompetenciesThe successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies (https://www.dal.ca/dept/leaders.html), in particular:– Self-Awareness & Professionalism
– Respect & Inclusion
– Adaptability
– Knowledge & Thinking Skills
– Communication
Additional InformationDalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Application ConsiderationBargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.
Diversity StatementDalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please visitPosting Detail InformationNumber of Vacancies 1
Open Date 01/30/2025
Close Date 02/07/2025
Open Until Filled No
Special Instructions to Applicant
Quick Link for Direct Access to PostingSupplemental QuestionsRequired fields are indicated with an asterisk (*).Documents Needed to ApplyRequired Documents * Résumé / Curriculum Vitae (CV)
Optional Documents * Cover Letter

Expected salary

Location

Halifax, NS

Job date

Sat, 01 Feb 2025 03:14:06 GMT

To help us track our recruitment effort, please indicate in your email/cover letter where (jobsnearcanada.com) you saw this job posting.