Senior Executive Assistant

Job title:

Senior Executive Assistant

Company

Quantum

Job description

Our client, a well-established and respected organization, is seeking experienced and professional Executive Assistants to support senior leadership in a fast-paced, dynamic environment. This is a great opportunity to join a forward-thinking company known for its collaborative culture, high standards, and commitment to excellence. Ideal candidates will bring strong organizational skills, executive-level support experience, and the ability to thrive in a high-performance setting.If you’re an organized, proactive, and resourceful individual with a passion for supporting senior executives, this opportunity is perfect for you!Key Responsibilities:– Provide strategic administrative support to senior executives, managing complex calendars, coordinating high-level meetings, booking global
travel, and overseeing sensitive communications with discretion and professionalism.
– Proactively manage and prioritize dynamic executive schedules to ensure alignment with business priorities, anticipating conflicts and enabling
seamless daily operations.
– Serve as a trusted liaison between executives and internal/external stakeholders, handling confidential communications and facilitating timely,
effective information flow across departments.
– Prepare, review, and refine executive-level reports, presentations, and business documents with a high degree of accuracy and attention to detail
– Lead the planning and execution of board meetings, executive offsites, and internal events, managing logistics, materials, and vendor coordination
to ensure a high-impact experience.
– Oversee office-related administrative functions, including expense reporting, procurement, and process improvements, ensuring operational
efficiency and adherence to internal policies.Qualifications:– Experience: Minimum of 5+ years of experience in an Executive Assistant role supporting Executive levels.
– Education: Post-secondary education in business administration or a related field is an asset.
– Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); Salesforce, Concur.
– Soft Skills: Excellent communication and interpersonal skills, with the ability to handle sensitive information confidentially.
– Attributes: Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.
– Location: Must be able to work on-site in downtown Toronto, conveniently located within walking distance of Union Station.Please send your resume in Word format to Meghan Melanson at meghan.melanson@quantum.ca.REFER A PERM HIRE AND EARN UP TO $1,000! For more details, click here.OUR VIRTUAL DOORS ARE OPEN! We’re also bringing the interviews to you by various web applications, virtually! Contact us today for your next opportunity.Services de Gestion Quantum LtéeDepuis sa fondation à Montréal en 1968, Quantum a acquis une renommée enviable et est devenue le partenaire de ressources humaines de choix des entreprises privées ou du domaine public. Notre mission d’excellence et notre engagement indéfectible…

Expected salary

Location

Toronto, ON

Job date

Sun, 15 Jun 2025 07:39:49 GMT

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