Specialist, Release of Information

Job title:

Specialist, Release of Information

Company

Joseph Brant Hospital

Job description

Position Number: 190471-67Position Available: Specialist, Release of Information
Status: Casual/relief
Department: Health RecordsUnion: Non-Union
Shifts: DaysRate of Pay: $37.01-$46.26/hrPosting Date: September 17, 2024Closing Date: October 1, 2024About Joseph Brant Hospital:Joseph Brant Hospital (JBH) is a full-service community teaching hospital located in the growing and thriving community of Burlington, Ontario, serving more than 185,000 residents in Halton, Hamilton, Waterdown, Flamborough, Milton and Stoney Creek. JBH is honoured to be recognized as one of Hamilton Niagara’s Top Employers for eight (8) consecutive years, with a skilled staff of 194 physicians, 1,911 full- and part-time staff, and more than 300 volunteers.JBH is a Clinical Education site in conjunction with McMaster University, and designated as an Academic Community Teaching Hospital. Its expanded campus includes the state-of-the-art Michael Lee-Chin & Family Patient Tower, featuring a new Emergency Department, 295 acute inpatient beds, 9 new Operating Rooms, and post-anaesthetic care unit to support expanded medical, surgical, and outpatient services. JBH is also a partner member of the Burlington Ontario Health Team (OHT).JBH inspires and empowers a culture of caring and this is demonstrated in many ways including our commitment to the health, safety, and wellbeing of our people. For more information, visit .Position Summary:Release of Information (ROI) Specialists are the primary contact for all hospital health information Release of Information Services including patient record release of information, access and privacy and confidentiality. The main purpose of this job is to act as a hospital resource and respond to all requests regarding the release of personal health information, in accordance with the “Personal Health Information Protection Act, 2004” and JBH policy and procedure. This includes but not limited to responding to requests that are generated within the hospital for current patient care as well as those that are generated by individuals/organizations that are external to JBH.Responsibilities:

• Processes all releases of information including but not limited to Health Information Custodians, insurance companies, WSIB, schools boards, Legal system (i.e. lawyers, review boards, court orders, production orders), psychiatric information requests from the Canadian Mental Health Association and/or COAST, professional colleges (i.e. College of Physicians & Surgeons, Nurses, Dentists, Public Health, etc.), Children’s Aid Society and Coroner’s office, in accordance with provincial legislation and hospital policy with respect to privacy and confidentiality, access and disclosure, and transmittal of patient information.
• Coordinates charts and dispatches to the appropriate physician for approval.
• Judges appropriateness of information to be sent and consults the Manager if concerns arise or determined to be inappropriate.
• Photocopies and collates information and dispatches to requesting party with a cover memo.
• With respect to court documents (i.e. production orders, court orders, subpoena) notifies appropriate parties including the Manager and Director and prepares required copies by numbering and verifying chart contents in patient file.
• Prepares and sends invoices according to the fee schedule.
• Responds directly to inquiries from patients wanting access to their own health record, processes the request (as above) and if the request is approved schedules the patient’s appointment to view his/her chart in the Health Records Department.
• Processes all correspondence related to the Forms 21, 22, 23 and 24 under the Mental Health Act.
• Compiles the annual statistical data for the Manager to report to the Office of the Information and Privacy Commissioner’s office.
• Participates in health data quality activities and continuous quality improvement initiatives.
• Ensures a work environment that is conducive to the Joseph Brant Hospital’s Anti-Racism, Discrimination and Harassment-Free Workplace policy.
• Liaising with internal and external stakeholders to ensure completeness and accuracy of records prior to the release.
• Works collaboratively with all internal stakeholders including hospital staff, physicians, Allied Health Care team, Laboratories and Radiology department for collection of information pertaining to records release.
• Facilitates training and educate other HIMs in Release of Information processes as required.
• Other duties as required.

Qualifications:

• Graduate of an accredited Health Information Management Program, degree in related field or equivalent experience is required.
• Certification with Canadian Health Information Management Association (CHIMA) or working towards obtaining the certification is required.
• Formal training in access and privacy regime and recognized certification in access and privacy (preferred).
• Minimum of 2 year’s experience working in the Health Records Department and in an acute health care setting with responsibility for Release of Patient Information.
• Sound knowledge of PHIPA, FIPPA Legislations and the Mental Health Act.
• Advanced level computer skills – Microsoft Office (Word / Excel).
• Knowledge and experience with Meditech and Med2020 (Winrecs) would be an asset.
• Keyboarding skills, speed of 35 words per minute with high accuracy required.
• Excellent attendance.
• Excellent organization, time management and crisis management skills and the ability to function well in a fast paced environment,
• Detail oriented, with excellent communications skills both verbal and written. English level A- is mandatory in oral expression, oral comprehension, reading and writing.
• Excellent ability to manage multiple projects with tight timelines.
• Excellent ability to work with staff in all levels of the organization.
• Ability to work independently with minimal supervision.
• A strong sense of ethics, confidentiality, honesty and dedication.
• Highly developed emotional intelligence and the ability to work with challenging stakeholders.

To be considered for this exciting opportunity please visit the to apply. We ask that you please include the posting number in the subject line of any email correspondence. No phone calls, please. We thank all applicants and only those selected for interview will be contacted.Joseph Brant Hospital prioritizes the health and well-being of our patients, employees, credentialed staff, volunteers and learners. As a condition of employment, all successful candidates are required to provide proof of two COVID-19 vaccines authorized by Health Canada within 24-48 hours of receiving an offer of employment, or proof of a documented exemption pursuant to the Ontario Human Rights Code.Any information obtained during the recruitment process will be used for employment recruitment only, and not for any other purpose.At Joseph Brant Hospital, we are committed to diversity and inclusion as we continue and expand our efforts to become a more inclusive, safe and respectful place for everyone to visit, work and receive care. HR will accommodate any needs under the Ontario Human Right Code (OHRC) and the Accessibility for Ontarians with Disabilities Act (AODA). Recruitment processes will be modified to remove barriers to accommodate those with disabilities, if requested.Should you require accommodation through the application and/or recruitment process, please contact HR for assistance at or at Ext. 4129 to allow opportunity for appropriate accommodations to be made.

Expected salary

$37.01 – 46.26 per hour

Location

Burlington, ON

Job date

Thu, 19 Sep 2024 04:57:59 GMT

To help us track our recruitment effort, please indicate in your email/cover letter where (jobsnearcanada.com) you saw this job posting.