Undergraduate Program Assistant

Department: Political Science

Position covered by the Collective Agreement with USW Local 4120

General Purpose

Reporting to the Administrative Assistant, the Undergraduate Program Assistant in the Department of Political Science is responsible for supporting all undergraduate academic matters handled by the department.

Duties and Responsibilities

Assisting the Chair with scheduling of courses; assisting the Undergraduate coordinator; obtaining information and maintaining records; uploading grades; administering deferred grades; the duplication and distribution of course material; maintenance of the Department’s website; coordinating textbook orders; scheduling and conducting course evaluations; and helping to administer speakers events. In addition, the Undergraduate Program Assistant will provide general office assistance and back up support as needed.

With respect to the undergraduate program in particular the Undergraduate Program Assistant is responsible for dealing with program inquiries and correspondence related to the undergraduate program; scheduling of courses and assisting with the final exam schedule; monitoring student enrolment; managing TA and invigilator postings; scheduling of TA hours; and textbook requisitions.

Requirements

Two (2) year Community College diploma and a minimum of eighteen (18) months’ previous experience in an academic department, excellent time management skills, clear knowledge of the University’s administrative, financial, personnel policies and procedures as they pertain to undergraduate and graduate students. Also required are proficiency with Colleague, Data Collection Utility (DCU), Academic Staff Work Assignments, MS Office software (Word, Excel, PowerPoint, Access, and Publisher), Adobe Acrobat Pro, as well as knowledge of the University’s programs and services. Proven ability to work accurately and promptly under pressure in a fast-paced environment is essential, as are excellent interpersonal, oral and written communication skills. The successful candidate must be detail-oriented, dependable, and able to compose clear and concise correspondence.

Employee Type: Regular 

Position Number: 10293010 

Classification: USW, Local 4120 Salary: Band 3 *

USW Local 4120 Wage Grid

• Tentative evaluation; subject to final review.

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date: 08/26/2024 

Closing Date: 09/02/2024 

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