Responsibilities

1. Project review and data collection: Assist in managing the project review process; Review basic data for projects submitted by implementing agencies (IAs) and bilateral agencies (BAs) and bring to the attention of the supervisor any discrepancies or omissions; Extract data and information for projects from existing databases; Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making; Assist with visualizations and updating information material such as web pages or brochures. Prepare lists, tables and charts as required; Liaise with relevant agencies during project review process and follow up on responses; Arrange conference calls when requested. Maintain filing system (electronic and manual) for all projects under review by the supervisor. 2. Prepare and finalize documents for Executive Committee meetings: Draft project summaries for pre-session documents when requested; Proofread and make edits to draft texts when requested; Prepare, compile and format pre-session documents for submission and approval of the Chief Officer’s office; Prepare project evaluation sheets and assist in the preparation of draft agreements as required; Draft introduction of documents prepared by the supervisor to be presented at the Executive Committee meeting; Assist the project review team in other tasks as required. 3. Provide support during pre-session preparation: Cross check and reformat translated pre-session documents; Format translated documents, prepare templates and documentation for posting. 4. Provide support during in-session and post-session of Executive Committee Meetings: Assist in the completion of final meeting report and insert updates to translated versions of final report. Proofread language versions of final meeting report. 5. Provide direct assistance to the Supervisor: Draft responses to routine correspondence for approval by the supervisor and ensure they are sent out in time and properly filed; Assist in mission preparation; Assist in preparation of presentations for international meetings and other meetings with agencies (e.g., Inter Agency Coordination Meeting (IACM); Follow-up on the implementation of decisions of the Executive Committee; Draft invitations for internal and external meetings; Provide overall office support in consultation with the supervisor. 6. Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. • Assists with visualizations and updating information material such as web pages or brochures. 7. Perform other related duties as assigned.

Competencies

PROFESSIONALISM: Knowledge and understanding of theories, concepts and approaches relevant to programme/project planning, management and monitoring. Ability to perform analysis, modeling and interpretation of data in support of decision-making. Ability to identify issues, analyze and participate in the resolution of issues/problems. The ability to perform analysis, modeling and interpretation of data in support of decision-making. Ability to apply judgment in the context of assignments, plan own work and manage conflicting priorities. Show pride in work and in achievements; Demonstrate professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently. TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise and is willing to learn from others: Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education

Completion of High school diploma or equivalent is required.

Job – Specific Qualification

Certification in word processing, spreadsheets and database applications is required. Education or technical training in the field of administration or project/programme management is desirable.

Work Experience

A minimum of five (5) years of experience in the field of administration and project/programme management support or related area is required. The minimum number of years of relevant experience is reduced by two (2) years for candidates who possess a first-level university degree. Experience in drafting meeting reports, meeting documents is required. Experience in gathering and analyzing data is required. Experience in proofreading proofs of an edited document against previous marked copy is required. Experience with various operating systems, such as Microsoft Windows, and the common Microsoft Office applications including Excel (for spreadsheets), Word (for word processing), Access (for database programs), and Internet Explorer (for web browsing), is required. Experience working with senior management in the United Nations System or similar international organization is desirable. A minimum of one (1) year or more of experience in data analytics or related area is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is desirable. NOTE: ”Fluency” equals a rating of ”fluent” in all four areas (read, write, speak, understand) and ”Knowledge of” equals a rating of ”confident” in two of the four areas.